Are you looking for the most suitable time to set up a meeting with someone?
Perhaps you think “please let me know when would be a convenient time” isn’t the best phrase to use professionally.
Well, you have other options!
This article will teach you how to ask what time is convenient.
Is It Professional to Say “Please Let Me Know When Would Be a Convenient Time”?
It is professional to say “please let me know when would be a convenient time.”
It’s polite and sincere. So, it’s a great way to let someone know you respect their schedule and would like to see when they might be free to meet with you.
You should also review this email sample to learn a bit more about it:
Dear Millie,
Please let me know when would be a convenient time to meet.
I’d like to discuss some issues with you as soon as possible.
All the best,
Jonathan Wells
Pros
- It’s professional and sincere.
- It shows you respect someone else’s schedule before agreeing to meet with them.
Cons
- It’s a bit generic.
- It can come across as impersonal.
You can always use “please let me know when would be a convenient time” in your writing. But that doesn’t mean you should limit yourself to that as your only option!
So, keep reading to learn how to say “please let me know when would be a convenient time.” We’ve gathered some great alternatives to help you explore your options.
What to Say Instead of “Please Let Me Know When Would Be a Convenient Time”
- Kindly inform me of a time that suits you
- Please let me know when it’s convenient
- I’d like to know what time suits your schedule
- Please indicate what time is best for your schedule
- I’m flexible, so let me know when works for you
- Please specify a time that would work best
- What’s the best time for you to do this?
- Feel free to suggest a time that fits your schedule
- When would be a good time for you?
1. Kindly Inform Me of a Time That Suits You
You can use “kindly inform me of a time that suits you” to keep your formal writing interesting.
It lets the recipient decide exactly when something will work.
So, it’s an excellent way to give someone else the freedom to choose when to arrange a plan.
For instance, you can use this when writing to a client. It’s a chance to let them explain more about their schedule and politely indicate when they might be free to meet.
Check out this email sample if you still need help with it:
Dear Mr. Scott,
We should meet about this to discuss what our next moves are.
Kindly inform me of a time that suits you when you have a moment.
Best regards,
Daniel Evans
2. Please Let Me Know When It’s Convenient
If you’re wondering how to ask for a meeting at their convenience, try “please let me know when it’s convenient.”
This is polite and professional. So, it goes a long way when you’ve planned a meeting, but you haven’t specified what time it’ll take place.
Most recipients will appreciate this. It shows that you’re respectful and happy to wait to hear from them before finalizing anything.
Generally, you can use it when writing to a business partner. It shows that you don’t know their schedule well, so you’ll let them dictate when they might be free.
Also, review this example if you want to learn a bit more about it:
Dear Ms. Parker,
This is a good idea, and I’d like to discuss it with you further once you have time.
Please let me know when it’s convenient for us to have a phone call.
All the best,
Sandra Sours
3. I’d Like to Know What Time Suits Your Schedule
Try using “I’d like to know what time suits your schedule” in your writing. It’s another way to say “please let me know when would be a convenient time” in a more friendly manner.
Generally, this works best when contacting your employer. It shows that you want to respect their schedule, but you’re happier using more conversational language.
As long as you have a good relationship with your employer, this phrase will work well.
After all, it’s a good opportunity to show them that you value the work they put in for the company you work for. Most of the time, this is a great way to encourage a quick response.
Here’s a great example to show you a bit more about it:
Dear Mr. Murphy,
Would it be possible for us to meet to talk about my future here?
I’d like to know what time suits your schedule.
All the best,
Damian Green
4. Please Indicate What Time Is Best for Your Schedule
Next, we recommend using “please indicate what time is best for your schedule.” It’s good because it’s formal and sincere.
Generally, it gives the recipient complete freedom to choose when to meet you.
Using “please indicate” gives them a chance to decide exactly what time is most appropriate for them.
So, you can use it when writing to a client. It lets them know how much you value them and respect their busy schedule before booking anything.
Also, you can review this email example to learn a bit more:
Dear Miss Jones,
We have some important information to share with you, and we’d like to know when you’re free.
Please indicate what time is best for your schedule.
Yours,
Kyle Clark
5. I’m Flexible, so Let Me Know When Works for You
If you’re still wondering how to say “please let me know when would be a convenient time” in an email, you’re in luck! This next synonym works wonders.
You can say “I’m flexible, so let me know when works for you.”
Of course, the key here is with “I’m flexible.” This works when you’re happy to let the other party take charge. It suggests that you’re free whenever, so you’d rather they choose a time.
Here’s a great email sample to also show you more about how it works:
Dear Michelle,
I think we should meet soon to discuss this project in detail.
I’m flexible, so let me know when works for you!
All the best,
Sandra Plough
6. Please Specify a Time That Would Work Best
You can also write “please specify a time that would work best.” It’s a great alternative that shows you’re open to suggestions before agreeing on a meeting time with someone.
Generally, this keeps things professional and direct. It’s a great tool to use when contacting a client to let them know you’re in control, but you’d like their input.
For the most part, clients will appreciate this choice of words. After all, it suggests that you know what you’re talking about, but you respect them enough to consider their schedule first.
Here’s a useful email sample to help you if you’re still confused:
Dear Ms. Adams,
We should meet to talk about this as soon as possible.
Please specify a time that would work best for you and your team.
Kind regards,
James Redford
7. What’s the Best Time for You to Do This?
We like using “what’s the best time for you to do this?” in some cases, too. This time, it’s a formal and direct question. So, it’s bound to get a quick response.
Asking questions is a good way to give someone a call to action. It shows that you expect a reply from them in the next email.
You can use it when writing to your employer. It lets them know that you’d like to meet, but you need to know more about their schedule.
This email example will also help you to understand it:
Dear Miss Catford,
I’d like to have a private meeting with you to discuss what’s next.
What’s the best time for you to do this next week?
Yours,
Georgina Nelson
8. Feel Free to Suggest a Time That Fits Your Schedule
It’s good to mix things up by saying “feel free to suggest a time that fits your schedule.”
It’s professional and respectful. For the most part, it shows that you care about someone’s busy schedule and don’t want to overlap with it and make things difficult for them.
So, use it when contacting a client. It shows that you’re open to their suggestions if they can find a convenient time.
Here’s a helpful example to also explain how it works:
Dear Ms. Smith,
This is currently the best time for us to complete this test.
Feel free to suggest a time that fits your schedule.
All the best,
Lewis Staines
9. When Would Be a Good Time for You?
Finally, you can ask “when would be a good time for you?”
This is a polite and direct way to learn what works for someone’s schedule. You can use it when writing to an employee and trying to book them in for a meeting.
Generally, it’s a sincere way to say “please let me know when would be a convenient time.” So, employees will be happier to respond and tell you when they’re free.
Here’s an email sample to teach you more if you still need help:
Dear Abigail,
So far, we’re looking at completing this on Friday at 3 pm.
When would be a good time for you?
Yours,
Terry Hill