Do you know how to address multiple people in an email? Perhaps you’re trying to find the most professional way to do so that also sounds polite and respectful.
You’re in luck! This article has gathered the best words and phrases for addressing multiple people in an email.
- Hello all
- Hello everyone
- Dear team
- Dear all
- Hi guys
- Hey guys
- Hello
- Good morning/afternoon/evening
- To all
- Dear friends/colleagues/staff
1. Hello All
If you want to know how to greet multiple recipients in an email, start with “hello all.” You can’t go wrong with it.
It’s a versatile and friendly phrase that shows you’re addressing more than one person at the same time.
We highly recommend this when emailing all your employees. It’s quite impersonal, so it works well when emailing a group that you don’t have a very close working relationship with.
Here’s an email example if you’re still unsure:
Hello All,
I hope you will join me on Friday to discuss these matters more directly. I’m so excited to learn more from the team.
Kind regards,
George Sanchez
2. Hello Everyone
Another great alternative to address a large group in an email is “hello everyone.” It works really well because it’s inclusive and friendly.
We recommend using it when you are emailing an indistinct number of recipients.
For instance, you might send an email to everyone on your team. However, you might not know exactly how many people are on that team (or what all of their names are). That’s where “hello everyone” comes in, as it includes everyone effortlessly.
You can also refer to this sample email:
Hello Everyone,
Thank you for gathering on Monday. It was a very productive day, and I look forward to working more closely with you.
Best regards,
Andy Teener
3. Dear Team
A great contender for the most effective phrase to start an email to multiple recipients is “dear team.”
It works well because it shows you value each individual member of the team and want to group them all in the same email.
Generally, “dear team” works if you are the boss. It allows you to email every employee simultaneously. Most employees will be happy to be seen as part of the “team” when using a phrase like this.
You can also refer to this example:
Dear Team,
I have attached the changes to the rules that are most relevant to the situation. Please review them at your earliest convenience.
Kind regards,
Danny Redman
4. Dear All
“Dear all” is a very common opener in a letter or email. It’s great because it can address multiple people without being overly friendly or personal.
The phrase “dear all” is polite enough. However, it is also impersonal, meaning you should use it when addressing people you aren’t that familiar with or don’t talk to much outside of a working environment.
Here is an email example to show you how it works:
Dear All,
I look forward to introducing myself to you in the coming weeks. I’m so excited to join the company.
All the best,
Harry Waterstone
5. Hi Guys
You can stick to the basics like “hi guys” when learning how to address an email to multiple people.
It’s a more conversational alternative that shows you’re happy to address colleagues or people with whom you have a good working relationship.
We highly recommend this if you want to convey a more friendly tone in your writing. Using “guys” instead of a phrase like “all” is very welcoming and informal. However, it does mean you can’t use “hi guys” in really formal situations.
You can also refer to this example:
Hi Guys,
Please let me know if there’s anything more you’d like to know about the situation. We need to be on the same page here.
Kind regards,
Howard Bean
6. Hey Guys
“Hey guys” is an informal alternative that should only apply when emailing friend groups.
You should avoid using “hey guys” in the workplace unless your workplace accepts more informal language in email exchanges.
However, this is a great phrase to include in an email or message. It’s friendly and welcoming, making it a great option when addressing people you get along well with.
Perhaps this sample email will also help you with it:
Hey Guys,
I would like to meet with you on Friday to discuss the new changes. It’s best if we work together on this transition period.
All the best,
Sharon Tate
7. Hello
Technically speaking, you don’t need to use a collective noun like “all” in your address. Instead, you can use a simple “hello” to cover multiple people in the address.
Whether you use it to address two people in an email or more, “hello” is a very versatile option. It’s fairly formal, and it works well if you don’t know all the recipients of the email.
For instance, you might be sending a bulk email to all your customers. “Hello” is an inclusive way to write to them without knowing anything specific about them.
Check out the following example to see how to use it:
Hello,
Thank you for attending the meeting on Wednesday. I will let you all know when I plan to meet with the team again.
Yours,
Stefan Holness
8. Good Morning/Afternoon/Evening
We highly recommend referring to the time of day when addressing a group of multiple people.
It’s a formal and polite way to open an email or letter. It also works well regardless of your relationship with the group.
For instance, you can use it to address employees. It shows that you’re emailing them at a specific time of day and want to appear more friendly in your tone.
Alternatively, you could use it to address customers. Even if you haven’t met them before, “good morning/afternoon/evening” works well to show that you’re happy to message them and share some information.
The following sample emails will also help you:
Good Morning,
I would like to see all of your projects handed in by the end of the day today.
Kind regards,
Professor Walker
Good Evening,
Please let me know if there’s anything I can do to make things easier for team cohesion.
Yours,
Mr. Dunkirk
9. To All
There’s nothing wrong with an impersonal address when you don’t know the group of recipients well.
“To all” is a good way to address multiple people if you’re unfamiliar. It also allows you to keep up a more professional tone.
So, you can use this when emailing employees. It shows that you prefer to talk to them more professionally. Of course, this only works if you’re part of a formal company that does not appreciate informal language in emails.
You can also refer to this example:
To All,
Please be advised that an auditor will be coming to the office on Friday. I expect everything to be ready for their visit.
Yours,
Mr. Alfredo
10. Dear Friends/Colleagues/Staff
There’s nothing wrong with specifying the group you address in an email. That’s why you can use greetings such as “dear friends,” “dear colleagues,” and “dear staff.”
Of course, each of these alternatives only applies when you’re addressing the respective groups.
For instance, “dear friends” allows you to email colleagues you’re close with. However, it will not work when emailing your management team.
Alternatively, “dear colleagues” works when emailing coworkers. However, it does not work if you’re emailing your friends outside of work.
As long as you are familiar with the recipients of your email, these options are great.
The following examples will also help you understand more about it:
Dear Friends,
I would really appreciate it if you could RSVP to my party. I’m keen to learn who will be attending.
Thank you so much,
Georgia Smith
Dear Colleagues,
Please let me know if you will be here on Friday. This is an important meeting.
Kind regards,
Ms. Stoic