9 Professional Ways to Say “My Availability Is as Follows”

Listing your availability will help people know when you’re free to book meetings and interviews.

However, is there a more professional phrase than “my availability is as follows”?

This article will explore how to share your availability in an email.

Can You Use “My Availability Is as Follows” in an Email?

You can use “my availability is as follows” in an email. It is correct to do so when listing your availability to let an employer know when you are free to do something.

We recommend using it in professional emails because the tone is appropriate. Though, you should know how to list your availability to make it as clear as possible.

This example will show you how to list your availability in an email:

Dear Mr. White,

My availability is as follows:
– Mon-Thurs 9 am-5 pm
– Fri 12 am-3 pm

Let me know what works for you.

Kind regards,
Darren Winchester


  • It’s useful to provide a comprehensive list of your availability.
  • It’s clear and direct.


  • It is a bit overused.
  • Saying “as follows” might not work when emailing your boss.

“My availability is as follows” is one of the best phrases you can use in a formal email. However, it’s wise to have a few alternatives ready to mix things up.

Keep reading to learn how to email your availability. We’ve provided the best phrases to keep things interesting.

What to Say Instead of “My Availability Is as Follows”

  • Here is my availability
  • This is my availability
  • You can find my availability below
  • My available time slots are
  • I am available on
  • I can do this on
  • My available days are
  • I am available at the following times
  • Please refer to my available times below

1. Here Is My Availability

Most of the time, you will list your availability in the clearest way. The clearer your list, the easier it is for the email recipient to find out when you’re free.

So, “here is my availability” is a clear and direct way to list your free dates and times.

We recommend using it when setting up a meeting with a client. It gives them specific time slots of when you’re free. From there, they can pick the times that work best for them (or arrange another time if they still can’t see one that works).

This email example will help you understand more about it:

Dear Michael,

Here is my availability for tomorrow:
– 9.00
– 10.00
– 10.30
– 11.15

Please indicate which time slot works best for you with a reply.

Kind regards,
Georgina Wilkinson

2. This Is My Availability

“This is my availability” is a very confident way to list your available times.

We highly recommend it when you’re in high demand and only have a few slots left for someone to book you in.

For example, you might be a contractor for a company. If they’ve emailed you asking for you to work, you can list your availability directly. Then, they can decide if your free time works for them or not.

Check out this email sample if you’re still unsure:

Dear Nicola,

This is my availability for this week:
– Tuesday at 9.30 am
– Thursday at 10.00 am

Please let me know if these times work for you.

Best wishes,
Garry St. Ives

3. You Can Find My Availability Below

We recommend using “you can find my availability below” when you have created a list of your available times.

You can either list it within the email or attach a file listing your available times.

Either way, this is a clear way to let the recipient know when you’re free. It’s up to them to pick the best times to get you to do something. If they want to have a meeting with you, they should pick a time that suits you both.

Here’s a great example to show you how it works:

Dear Kyle,

You can find my availability below:
– Mon-Thurs 9.00 – 17.00
– Fri 10.00 – 16.00

I hope one of these times works for you.

All the best,
Georgina Pinchley

4. My Available Time Slots Are

You should try to be clear and direct when listing your availability. It’s good to make it obvious to the recipient when listing specific times that work for you.

That’s where “my available time slots are” comes in.

You can’t go wrong with it. After all, it’s a clear way to introduce an availability list. Directly underneath it, you can include all the times that work best for you if you’re trying to arrange a meeting with an employer.

You may also refer to this sample email:

Dear Stuart,

My available time slots are:
– Monday at 9.00 am
– Wednesday at 11.00 am

Does my availability suit you?

Best wishes,
Roger Morrison

5. I Am Available On

You can’t go wrong with “I am available on” at the start of an email. It shows that you have checked your schedule and only found a few suitable dates to do something on.

Generally, you wouldn’t use “I am available on” before listing your times. It works best if you only have one or two dates available. Then, you can be as clear as you need with the recipient when trying to explain how free you are to meet them.

Check out this email sample if you’re still unsure:

Dear Hazel,

I am available on Monday and Tuesday. Let me know if my availability for next week will work for you.

Kind regards,
Tom Lavish

6. I Can Do This On

“I can do this on” is a slightly more conversational way to replace “my availability is as follows.”

Don’t worry; it still works professionally, but it offers a slightly more confident and polite tone that shows the recipient when you’re free.

Also, using “can do” here instead of other phrasal verbs shows that you’ve studied your schedule. It suggests that you have no wiggle room in your availability. So, it’s up to the recipient to decide which times are most appropriate for them.

You can also refer to this email example:

Dear Charlie,

I can do this on:
– Mon – Fri 9 am – 12 pm

Please let me know which time works best for you.

All the best,
Gerry Tonks

7. My Available Days Are

You can provide your availability in a few different ways. Most commonly, you can provide either days, dates, or times.

With “my available days are,” you should only provide days. It does not allow you to provide specific times, so it’s a bit more open-ended and general compared to some other synonyms.

Nevertheless, it’s still a great one to include in your emails. It lets you specify which days work for you without giving specific time slots.

Generally, you’d use it to email your boss, as they should have more of an idea about your free hours during each working day.

Here’s an example to help you make sense of it:

Dear Mr. Parker,

My available days are:
– Friday
– Saturday
– Sunday

Kind regards,
Steven Watermelon

8. I Am Available at the Following Times

The more specific you can be when providing availability, the easier you make things for the recipient.

That’s why “I am available at the following times” is such a useful one to include in your writing.

You can immediately list appropriate times that work for you. However, you are limited to one day when listing things in such a way.

Generally, this phrase works when you’re replying to someone’s meeting email. It suggests that they’ve already provided a day to meet, so you’re just providing them with the most appropriate times.

Check out this example:

Dear Samuel,

I am available at the following times:
– 5.30 pm
– 6.30 pm
– 7.00 pm

Please indicate which slot you’d like to take.

Kind regards,
Pauline Raddy

9. Please Refer to My Available Times Below

You can use “please refer to my available times below” to be concise and prompt when providing availability.

It allows the recipient to see when they’ll be able to meet with you.

It’s best to include a good range when using this phrase. We recommend using it if you have two or three available times across multiple days.

You might use it when emailing colleagues if you’re trying to set up a team project. You can’t go wrong with it in most formal contexts, though.

Perhaps this example will also help you:

Dear Russell,

Please refer to my available times below:
– Monday, Tuesday, and Wednesday at 9 am

Let me know if this works for you.

Kind regards,
Mathew Torres