Do you want to know how to say “please respond” in an email without sounding pushy?
If you’re concerned about the tone of the original phrase, you’ve come to the right place.
This article will teach you how to politely say “please respond” to ensure you don’t offend someone in an email.
Is It Okay to Say “Please Respond”?
It is okay to say “please respond.” Generally, you can use it in professional contexts when you’d like to encourage someone to reply as quickly as possible.
For the most part, it’s not rude. It’s simply a way to encourage someone to get back to you because their response is important.
You can also review this example to learn a bit more about it:
Dear Mr. Drawbridge,
This is all the information I can give you about the changes at the moment.
Please respond once you’ve reviewed the document thoroughly.
All the best,
Charlotte Madden
Pros
- It’s polite and sincere.
- It’s a quick and effective way to encourage someone to reply as quickly as possible.
Cons
- It’s a bit forced.
- It can sound rushed, which might lead people to think you’re being rude.
Of course, “please respond” works well in formal emails. But that doesn’t mean it’s the only acceptable choice. Now, it’s time to explore some alternatives.
So, keep reading to learn another way to say “please respond.” We’ve gathered some great synonyms to show you what options work best in an email.
What to Say Instead of “Please Respond”
- I would appreciate your prompt response
- I’d appreciate it if you could get back to me quickly
- Your timely feedback would be appreciated
- Please acknowledge receipt at your earliest convenience
- I’m eagerly awaiting your response
- I would be grateful for your timely reply
- I’m eager to hear your thoughts
- Please reply once you’ve read this
- I look forward to hearing from you soon
1. I Would Appreciate Your Prompt Response
If you want someone to respond quickly, you could start with “I would appreciate your prompt response.”
This is a great way to be formal and sincere when you’d like someone to get back to you as soon as possible.
Of course, the key here is in using “prompt.”
It shows that you’d appreciate it if you didn’t have to wait to hear from someone.
So, you can use it when reaching out to a client. Generally, you can use it to find out what they think about something and ask for a response quickly to avoid any complications.
This email sample should help you to understand it a bit better:
Dear Mr. Whitehall,
I would appreciate your prompt response to this email.
It’s important that we both consider our options before moving forward with any of this.
Yours,
Carla Shaw
2. I’d Appreciate It if You Could Get Back to Me Quickly
You can also use “I’d appreciate it if you could get back to me quickly” instead of “please respond.”
We recommend this because it’s professional and direct. So, it shows that you’d like someone to respond to you as soon as they find the time to do so.
Generally, this works well when emailing your boss. It shows you’re okay with waiting a little bit before they reply to you, but you’d still like them to respond whenever possible.
You can also check out this sample email to learn a bit more about it:
Dear Ms. Murphy,
I’d appreciate it if you could get back to me quickly.
Then, I’ll know whether I can continue working on this project as I’m doing.
All the best,
Josephine Chang
3. Your Timely Feedback Would Be Appreciated
Next, we recommend using “your timely feedback would be appreciated.”
Generally, this is a great chance to encourage someone to respond quickly.
This time, you can use it when asking a customer to give you feedback. For instance, you can use it when sending them a survey.
It shows you’d like to know what someone thinks, so you want to rush their response.
After all, the longer a customer leaves it before responding, the more likely they’ll be to forget to send you a message.
That’s why we recommend reviewing this example to learn a bit more:
Dear Miss Wells,
Could you please take a look at this survey when you have a moment?
Your timely feedback would be appreciated.
Yours,
Kyle Walker
4. Please Acknowledge Receipt at Your Earliest Convenience
It’s good to use “please acknowledge receipt at your earliest convenience” to mix things up.
This works well when writing to an employee. If you’ve shared important information with them, this is a great way to let them know you expect them to respond once they’ve read it.
It’s formal and direct. So, it’s generally quite a good choice if you want to hear from someone and need them to know there’s a deadline.
For the most part, it’s a great chance to get an employee on board. If your company is making new changes, this will be a good way to announce it.
You should also check out this example to learn more:
Dear Alexia,
This file must be reviewed and signed, as it tells you what we’re going to do moving forward.
Please acknowledge receipt at your earliest convenience.
Best wishes,
Nuria Bennett
5. I’m Eagerly Awaiting Your Response
It’s also worth mixing things up by writing “I’m eagerly awaiting your response.”
This is a great way to replace “please respond” when you would like to hear from someone quickly.
For instance, you can use it when contacting a client. You might be asking for their availability.
Generally, this is a good opportunity to show that you’re happy to wait but you’d like them to get back to you as soon as they’re able.
You can also review this email sample to learn more about it:
Dear Miss Rogers,
I would like to know what your availability it on the 21st to see if we can meet.
I’m eagerly awaiting your response.
All the best,
Zoe Jones
6. I Would Be Grateful for Your Timely Reply
Next, it’s worth using “I would be grateful for your timely reply.”
It’s a great one to use when you’d like someone to get back to you quickly. Generally, it shows you’re retaining a formal and respectful tone.
So, we recommend it because it allows you to speak to a business partner. It shows you respect their time enough to understand if they can’t reply straight away.
Generally, they’ll be happy to receive something like this. After all, it shows you’re considering their schedule before anything else.
Also, this email sample will help you to understand more about it:
Dear Ms. Church,
I am writing this email to confirm your attendance to the shareholders meeting on Friday.
I would be grateful for your timely reply.
Best regards,
Suzanna Wallace
7. I’m Eager to Hear Your Thoughts
It’s also smart to write “I’m eager to hear your thoughts” instead of “please respond.”
This is a friendly and encouraging way to get someone to reply to you quickly. For the most part, it works well when contacting a customer.
It shows you’d like to have a more engaging relationship with them.
Most of the time, customers will feel like companies don’t care about them, as they’re just another number or way to make money.
So, if you can add a friendly tone like this to your emails, it’ll help customers to feel more at ease.
Also, you can check out this example to learn a bit more:
Dear Ms. Mage,
We hope everything is correct with your new purchase.
I’m eager to hear your thoughts at your earliest convenience.
All the best,
Jonathan Myers
8. Please Reply Once You’ve Read This
Next, it’s good to use “please reply once you’ve read this.” This is a good call to action that shows the reader they have to do something once they’ve reviewed your email.
In this instance, as soon as they’ve read it, you’re asking them for a reply.
It works best when contacting an employee. It lets them know that you expect to hear from them soon, so you’d like them to reply ASAP.
Here’s a helpful example to show you more about it if you’re still stuck:
Dear Angela,
Please reply once you’ve read this email.
It’s important for us to understand each other and know we’re on the same page.
All the best,
Rosie Anderson
9. I Look Forward to Hearing From You Soon
Finally, you can write “I look forward to hearing from you soon.” It works really well to replace “please respond,” as it shows you’re keen to hear back.
Generally, you can use this when talking to a recruiter.
It’s an indirect way to encourage someone to respond quickly. Rather than directly asking, it simply shows how excited you are to hear from them as soon as they’re able.
Also, you can review this email sample to see how it works:
Dear Miss Jacobs,
I’m glad that you’ve got back to me regarding my application.
I look forward to hearing from you soon.
Best wishes,
Katie Burton