Are you trying to let someone know you have availability to meet with them?
Perhaps you’re concerned that “my schedule is open” isn’t the best phrase to use formally.
Well, it’s a good thing you came across this article.
After all, we will explain how to say “my schedule is open” professionally.
Is It Professional to Say “My Schedule Is Open”?
It is professional to say “my schedule is open.” There’s nothing wrong with using something like this in most formal situations.
However, you should be a bit careful using this phrase when emailing your boss. After all, it suggests that you have nothing to do at work, which they may actively try to correct.
Generally, though, it’s not a bad sign to say you have lots of time for a meeting. It simply shows that you’d prefer it if the recipient could choose a time that suits their schedule first.
You can review this sample email if you still need help with it:
Dear Michael,
My schedule is open, so I’m happy to meet when you have time.
Let me know what day is going to work best for you.
Yours,
Marcus Filley
Pros
- It’s a direct and clear way to show you have time for a meeting.
- It is respectful and often lets the recipient take control of when to do something.
Cons
- It makes it seem like you aren’t busy at work, which could be detrimental.
- It’s not always the most effective way to encourage the recipient to sort a meeting out.
You can use “my schedule is open” in most formal contexts. However, that doesn’t mean you can’t explore some alternatives to see what else might work.
So, keep reading to learn how to say your schedule is open. We’ve gathered a great list of synonyms to give you a clearer picture of other ways to say “my schedule is open.”
What to Say Instead of “My Schedule Is Open”
- I have availability throughout the week
- I will work around your schedule
- I’m happy to work around you
- My calendar is free
- I am flexible
- I can accommodate you
- Feel free to schedule a meeting at your convenience
- I have no prior commitments at that time
- I am available to meet when it suits you
1. I Have Availability Throughout the Week
It’s worth starting with something like “I have availability throughout the week.”
This ideal synonym shows that your schedule is pretty open all week. It’s clear and honest, explaining that you don’t need to plan anything and are happy for the recipient to choose a time.
After all, phrases like this are most effective when you’re willing to let the other party decide when to do something.
So, you can use this when contacting a client. If they want to meet with you, this is a great way to give them the power to decide on the best time.
Also, it’s worth reviewing this example to learn more:
Dear Ms. Hancock,
I have availability throughout the week.
Feel free to book me in for a meeting anytime this week that works for you.
All the best,
Jon McIntosh
2. I Will Work Around Your Schedule
If your calendar is open, it’s worth including “I will work around your schedule.”
This is a direct way to let someone else take control of a meeting date and time.
It suggests that you have nothing planned, so you can be as flexible as necessary. This is often a clear and formal way to let someone know you’ll let them figure out what to do.
Try using it when replying to your boss. It will give them a quick and easy understanding of your current workload and calendar demands.
You can review this email example if you still don’t get it:
Dear Ms. Greene,
I will work around your schedule as I’m free all day.
Please let me know what time you’d like to meet with me today when you know.
Yours,
Tom Harding
3. I’m Happy to Work Around You
Try being a bit more positive by writing “I’m happy to work around you.”
This is an excellent phrase that helps you to be more formal and respectful.
It suggests that you’d prefer it if the recipient could plan a date and time to do something. It also implies that your schedule is wide open, so you’ll be able to agree to any date.
Therefore, you can use this when contacting a client. It’s an excellent way to put the client first and show them that you would prefer to work around their schedule.
Here’s a helpful sample email to give you more information about it:
Dear Miss Cassidy,
I’m happy to work around you if that’s more suitable.
Feel free to pick a time next week that best suits your schedule.
All the best,
Joe Parker
4. My Calendar Is Free
Another way to say “my schedule is open” is “my calendar is free.”
You really can’t go wrong with using something like this.
For the most part, it appears positive and friendly. So, it’s a bit more flexible in terms of what situations it can work.
You may want to include something like this when writing to an employee. It shows that you prefer more informal language when writing to people, as you don’t want to appear bossy.
Check out this email example if you still need help:
Dear William,
My calendar is free on Monday.
So, I’ll let you decide when the best time to go through your review will be.
Yours,
Scott Clarkson
5. I Am Flexible
There’s nothing more effective than these three words: “I am flexible.”
Of course, it can work in many other contexts. However, in this case, it means you have plenty of time available because your schedule is empty.
Therefore, you can use this when writing to a client.
It’s respectful and direct. If a client is looking to meet with you, you can use this phrase to show that you’re happy for them to make the decisions.
Also, you can check out this example if you need more information:
Dear Ms. Julia,
I am flexible tomorrow and happy to work around you.
Feel free to get back to me when you’ve decided on a time.
Best wishes,
Sam Proctor
6. I Can Accommodate You
Feel free to write “I can accommodate you” as a formal way to say “my schedule is open.”
Generally, this works best in professional and respectful cases.
After all, “accommodating” someone else’s schedule is one of the politest things you can do for someone.
So, you may want to use it when writing to a recruiter after they ask when you’re free for an interview.
Feel free to review this example for a bit more guidance:
Dear Ms. Carter,
I can accommodate you at any time.
Please let me know what works best for your schedule for my interview.
All the best,
Roxanne Bennett
7. Feel Free to Schedule a Meeting at Your Convenience
You can also say “feel free to schedule a meeting at your convenience.”
This works best when you have a completely free schedule. It’s respectful and direct, suggesting that you’d prefer it if the recipient could plan a meeting.
Try using it when writing to a client. It shows you’re more than happy for them to take charge because you don’t think your schedule will interfere with their plans.
You can also check out the following example to learn more:
Dear Mrs. Darken,
Feel free to schedule a meeting at your convenience on Friday.
Any time will work for me, so I’m happy to let you decide.
Best,
Sam Stovell
8. I Have No Prior Commitments at That Time
Another great phrase to include in your emails is “I have no prior commitments at that time.”
It’s an excellent choice when someone has already provided you with a time that suits them for a meeting.
It’s respectful and formal, which goes a long way in most business conversations.
So, you can use it when writing to an employer. It suggests that you’re not committed to anything, so you can meet with them.
Also, you can review this example to learn a bit more about it:
Dear Mrs. Jeffries,
I have no prior commitments at that time.
So, I’ll be more than happy to meet you for my interview.
Best wishes,
Sarah Jessica
9. I Am Available to Meet When It Suits You
Finally, you can write “I am available to meet when it suits you” instead of “my schedule is open.”
This leaves the final decision up to the other party. It’s clear and confident, suggesting that your schedule is pretty open and you’re happy for someone else to take charge.
Try using this when writing to an employee. If they’re trying to get you to meet for a one-on-one, this phrase is a great way to open your schedule and let them suggest the time.
If you still don’t get it, check out this example:
Dear Marge,
I am available to meet when it suits you.
So, I’ll let you determine the most effective time against your schedule.
Regards,
Donavan Smith