Are you worried about using an abbreviation like “FYI” in a professional email? Well, you’ve got options!
This article will explore the best professional synonyms for “FYI” to ensure you convey the most formal tone.
Is It Professional to Say “FYI” in an Email?
“FYI” is not professional. Though, it is OK to use, as you can use abbreviations in most written contexts.
However, you should not say it to your boss. Your boss can use it when emailing you, but it is not polite if you try and use it when emailing them.
- “FYI” is a formal abbreviation for “for your information,” so it works well in many cases.
- It’s polite when you want to draw attention to something.
- It doesn’t work when emailing your boss or in other important professional contexts.
- Abbreviations are often mislabeled as informal, so you might want to avoid using them.
In conclusion, we advise against using “FYI” in professional contexts. Don’t worry, though. We’re here to help you understand the best alternatives to use formally and politely.
Keep reading to learn the 10 best alternatives to “FYI” in an email. Then, you can switch things around in your writing to keep things interesting.
What’s Another Way to Say “FYI”?
- For your information
- For your reference
- I would like to notify you
- I would like to inform you
- So you know
- So you’re aware
- Just to let you know
- Just to make you aware
- I would like to bring to your attention
- Please be informed
1. For Your Information
Okay, maybe this one is a bit obvious. After all, “FYI” is just the short form of “for your information.” However, it’s still a very professional alternative that ensures you don’t annoy the email recipient when you use it to share new information.
You can use “for your information” instead of “FYI” in an email to your boss. It shows that you want to share information with them. Using the longer variation of the phrase shows that you’ve put more effort into the content of your email.
This email example will demonstrate how it works:
Dear Mr. Bennett,
For your information, I have attached the current status of the project. Please review it and let me know what you think.
All the best,
2. For Your Reference
Interestingly, “for your reference” also has an abbreviation similar to “FYI.” It is “FYR.” Technically, you can use either variation in a business email to show that you have something to reference.
We only recommend using this one when attaching a file to an email. Then, it’s much clearer what you expect the recipient to “reference” when they read the email.
Without an attachment, this phrase might not make as much sense in your writing. So, ensure you include one, and you can email employees to show them what they need to review.
This sample email will also show you how to use it:
Please see the email below for your reference. I believe the content is relevant to what you’re asking.
3. I Would Like to Notify You
You can always start a polite email opener with “I would like to.” It’s a great way to build a positive connection with the recipient. “I would like to notify you” is a polite way to say “FYI” in business emails.
Generally, it works when emailing your boss. It’s a very respectful phrase that shows you appreciate someone’s authority over you.
You can also review this email example:
Dear Ms. Greene,
I would like to notify you that I have attached the files to this email. Just for your information, I think they need work.
4. I Would Like to Inform You
Another phrase for “FYI” is “I would like to inform you.” It also happens to be one of the most common ways to share information in business emails.
Most formal writers include phrases like this when emailing bosses. After all, it’s respectful and shows you have something important to share with your boss. For instance, maybe you completed a project and want to inform them that it’s done.
This example email will show you how to use it:
Dear Mr. Smythe,
I would like to inform you that the project is complete. I have left it on your desk for when you get back.
5. So You Know
You’ll often come across either “so you know” or “just so you know” in casual emails. You might still use the phrases professionally, but they’re more effective when you have a friendly relationship with the recipient.
For instance, it works well when emailing colleagues. It shows you have something brief to share with them and don’t want to overwhelm them with information.
This example should also clear things up:
So you know, we have decided to go in another direction. We hope you don’t mind waiting a while longer.
6. So You’re Aware
“So you’re aware” demonstrates how to politely write “FYI.” It’s great to include when you want to make someone aware of something you’ve just learned.
Generally, “so you’re aware” (or “just so you’re aware”) is more conversational than most professional phrases. It works well when you want to update colleagues with whom you have a good working relationship.
Also, using “aware” in this way makes it sound like you’ve only just learned something. So, it implies you’ve sent an email to someone as soon as you found out about it, which shows you’re happy to keep them involved.
Here is an email sample to show you how it works:
Just so you’re aware, we have attached the following information. We hope it’s of use to you.
Mr. and Mrs. Birdhouse
7. Just to Let You Know
A casual phrase like “just to let you know” goes a long way in most professional emails. You might use it when you are emailing clients. However, it only works when you are friendly with your clients.
You should avoid using it in more professional settings. For instance, “just to let you know” wouldn’t be very effective when emailing your boss. It’s a bit too blasé, implying that you don’t have something important to share with them.
Here is an example to show you how it works:
Dear Mrs. Jenkins,
Just to let you know, we are currently upgrading our system. We hope this doesn’t inconvenience you.
All the best,
8. Just to Make You Aware
It’s worth including “just to make you aware” in business emails between colleagues. You can use it to convey a more conversational tone to inform someone or update them on certain changes.
Again, notice how we mentioned emailing colleagues over anything else. You can’t use a phrase like “just to make you aware” with your boss (unless you have a friendly relationship). It simply doesn’t convey an appropriate tone professionally.
This email sample should also help you:
Just to make you aware, please find attached the requested document. Let me know if I need to make changes.
All the best,
9. I Would Like to Bring to Your Attention
We recommend “I would like to bring to your attention” if you want a formal and respectful phrase. It’s a great option to replace “FYI” professionally. You should try it when you have something very important to share.
Generally, this phrase works best when emailing your boss. It shows you need to talk to them. You can usually add an attachment to the email after a phrase like this to show them what you want to discuss.
Perhaps this email example will also help you:
Dear Dr. Martens,
I would like to bring to your attention the following information. I have attached it to this email.
All the best,
10. Please Be Informed
There’s nothing wrong with using repetitive phrases like “please be informed” in business emails. After all, it gets the job done, and lets recipients know that they need to pay attention to the content of your email.
So, “please be informed” works well when emailing employees. It allows you to share information (both minor and important information). Starting an email with “please be informed” ensures that the recipient pays close attention to the rest of the email and doesn’t overlook anything.
Here is an email sample to show you how to use it:
Please be informed that we are looking for alternatives. We hope to have a solution by the end of the week.