Certain emails require confirmation from the recipients to show you that they’ve read them. So, you need to encourage them to reply.
You can use a phrase like “please confirm receipt of this email.” But is it the best alternative?
Is It Professional to Say “Please Confirm Receipt of This Email”?
You can say “please confirm receipt of this email” in a professional context. It’s a very polite and formal way to ensure that someone has read your email.
Generally, a phrase like this works best when sending sensitive or important information. After all, it confirms that someone has read through the email without overlooking it or leaving it to sit in their inbox.
This example will show you how to include it:
Please confirm receipt of this email as soon as you get a chance.
Pros
- It’s polite and professional.
- It ensures that someone responds when sending important information.
Cons
- It’s not very friendly, so it only works in professional situations.
- It could still be overlooked unless it’s given priority on its own line in an email.
“Please confirm receipt of this email” is a good professional phrase. However, it only works professionally. There are other alternatives available that give you options for different situations.
So, read on to learn more about these alternatives. We’ll show you the best ways to say “please confirm receipt of this email.”
What to Say Instead of “Please Confirm Receipt of This Email”
- Please respond to this email to confirm receipt
- Please respond as soon as you’ve read this
- I need a response once you’ve read this
- Please confirm that you received this email
- Please confirm upon receipt
- I would appreciate a return email once you’ve read this
- Please send a confirmation when you’ve read this
- Let me know when you’ve received this email
- Please get back to me after receiving this email
1. Please Respond to This Email to Confirm Receipt
Well, if you want to know how to politely ask for a confirmation email, you can’t go wrong with “please respond to this email to confirm receipt.” It’s clear and direct. So, most recipients will know to reply as soon as they’ve seen the email.
It ensures that people can’t overlook an email or leave it sitting in their inbox. We recommend using it when sharing important information, as it allows you to find out when someone has read your email.
Here is an email example to help you understand it better:
Dear Mr. Greene,
Please respond to this email to confirm receipt. I need to see who agrees with the protocols.
Kind regards,
Ms. Maisonette
2. Please Respond as Soon as You’ve Read This
It’s good to ask someone to acknowledge receipt of your email. The only tricky part comes from knowing what to say. We recommend “please respond as soon as you’ve read this” if you’re looking for something professional yet polite.
It’s a great one to include when emailing employees. It shows you would like them to get back to you as soon as possible because you have sent them valuable information.
You can also check out this sample email:
Dear Katherine,
Please respond as soon as you’ve read this so I know whether you agree or disagree.
Thank you very much,
Bob Mortimer
3. I Need a Response Once You’ve Read This
Perhaps the matter is slightly more important than “please confirm receipt of this email” can convey. A more impactful phrase like “I need a response once you’ve read this” works much better when handling sensitive information.
For instance, you may use this one when emailing employees about important changes. It lets them know that you expect a reply from them as soon as they’ve read whatever you’ve sent them.
They shouldn’t wait around for long, as you’ve made it clear that you need to hear from them.
This email example will also help you:
Dear Damian,
I need a response once you’ve read this message. Please reply as soon as possible.
All the best,
Kimberly
4. Please Confirm That You Received This Email
If you would like to be clear and direct, “please confirm that you received this email” does the trick. It is an order that makes it clear what you expect from the email recipient.
You might use this one when emailing employees. It is quite bossy and demanding, so you should only use it if you’re in an authoritative position over the recipient. Otherwise, you might upset them.
This example email will also help you understand more about it:
Dear Roger,
Please confirm that you received this email. I would appreciate your swift response here.
Best wishes,
Tammy Swan
5. Please Confirm Upon Receipt
You can also use something like “please confirm upon receipt” if you want to keep things simple. It’s a great phrase in professional emails because it shows you expect a response as soon as someone has read what you’ve sent them.
Most of the time, this phrase is the first thing a reader will see. So, it’s an encouraging way to ensure they confirm they’ve read the email. All they need to do is send a simple reply back saying “I have read the email” (or something similar).
This sample email should clear some things up:
Dear Jo,
Please confirm upon receipt of this and the email below. I would like to learn more about what you think.
Best regards,
Jonathan Woodrow
6. I Would Appreciate a Return Email Once You’ve Read This
This phrase is quite effective in formal writing. It allows you to show appreciation before someone sends you an email to confirm they’ve read anything.
Preemptive appreciation like this works well in formal contexts. It works best when you are emailing employees, as it shows you expect something from them. In this case, you expect them to reply as soon as they’ve read what you have to say.
Here is an email sample if you’re still not sure:
Dear Pauline,
I would appreciate a return email once you’ve read this. It’s a very important document.
Thank you,
Freya Willoughby
7. Please Send a Confirmation When You’ve Read This
There are a number of reasons why you might need a confirmation email after someone reads your previous one. You don’t have to explain why you need someone to confirm. You just need an appropriate phrase.
Typically, you could use “please send a confirmation when you’ve read this” in business emails. It shows you would like someone to confirm as soon as they’ve read whatever you’ve shared with them.
This usually works best when sharing important information that needs people to agree. The quicker you get everyone to agree, the easier it is to move forward with the situation.
Here is an example to show you how it works:
Dear Craig Stevens,
Please send a confirmation when you’ve read this email. I am asking everyone to do so.
All the best,
Holly Whitehead
8. Let Me Know When You’ve Received This Email
You can also be a little more casual about asking for a receipt. Something like “let me know when you’ve received this email” works really well when you want to appear polite and friendly.
Of course, it still works well in business emails. However, it’s slightly more friendly in tone, meaning it works best when sending an email to someone you’re more familiar with.
You may not want to use something like this when emailing a new client or business partner. It’s not a very professional alternative to “please confirm receipt of this email.”
You can also refer to this example:
Dear Mr. Bennett,
Let me know when you’ve received this email. I’m very keen to learn what you think.
Kind regards,
Antony Picasso
9. Please Get Back to Me After Receiving This Email
One of the best things to remember when you want to be polite is to include “please” in your writing. For example, “please get back to me after receiving this email” is a great option if you want to be polite and respectful.
It’s a great way to encourage someone to reply as soon as they’ve seen what you’ve shared.
“Get back to me” is a little more casual than some of the other options, but it still works well in most business contexts when you have a good working relationship with the recipient.
This email example will show you more about it:
Dear Barbara,
Please get back to me after receiving this email. You have already expressed an interest in the changes, after all.
Yours,
Mr. Bridges