Do you want to know the best ways to say “I hope you are ok” in a professional email?
Perhaps you’re concerned the phrase is overly friendly or insincere.
Luckily, you have options, and we’re here to explain them!
This article will show you what to say instead of “I hope you are ok.”
Is It Professional to Say “I Hope You Are Ok”?
It is not professional to say “I hope you are ok.” So, it’s probably best to avoid using it in most formal emails.
With that said, it’s okay to say in most cases. It’s a friendly and sincere way to check in with someone and see if they’re doing alright.
For instance, it works best when acknowledging that someone is going through a tough time.
So, here’s a helpful, informal email sample to show you how it can work:
Hey Tommy,
I hope you are ok.
I know things aren’t easy for you right now, but I’m here to help with whatever you need.
Best wishes,
Samuel Kwant
Pros
- It’s a friendly and sincere way to check in on someone.
- It’s polite and shows genuine care.
Cons
- It’s a little bit generic.
- It’s not the best choice in professional settings when you’re writing emails.
So, “I hope you are ok” clearly isn’t the best fit for formal writing. Therefore, it’s time for you to explore some alternatives to help you mix things up some more.
Keep reading to learn how to say “I hope you are ok” professionally. We’ve compiled a list of some fantastic alternatives to show you what works best.
What to Say Instead of “I Hope You Are Ok”
- I trust you’re in good health
- I hope all is well with you
- I’m sending my best wishes
- I’m here if you need to talk
- I was thinking of you and thought I’d check in
- I trust you are doing fine
- May everything be going smoothly for you
- I hope you’re doing well
- May you be in good health and high spirits
1. I Trust You’re in Good Health
We recommend starting with “I trust you’re in good health” instead of “I hope you are ok.”
This is a great way to show that you’re respectful and formal.
For the most part, the recipient will really appreciate something like this.
Therefore, it’s worth using it when writing to an employee. Let’s assume they’ve been off work for a while because they’ve been ill!
Well, this phrase allows you to check in and retain a more sincere and kind tone about what you’re saying.
Also, you can review this email sample to learn more:
Dear Adam,
I trust you’re in good health now after your illness.
If not, do you have any updates about when you might return to work?
All the best,
Joseph Scraper
2. I Hope All Is Well With You
If you haven’t messaged someone for a while, you might benefit from “I hope all is well with you.”
Generally, this is a formal way to say “I hope you are ok.” Therefore, you should include it in a message to a client.
After all, it’s a great way to start a new email when you’re happy to check on someone and see if there’s anything they want to talk about.
Even if you’re unsure what’s going on in their life, it’s still good to use phrases like this to build positive relationships.
You may also want to review this example to learn more:
Dear Miss Whitehead,
I hope all is well with you.
Of course, I want you to know that I’ll always be here if you need me.
Yours,
Joshua Steak
3. I’m Sending My Best Wishes
It’s worth using “I’m sending my best wishes” in a message to a coworker.
For the most part, this is a more friendly and sincere way to end an email.
Generally, it’s better at the end of an email once you’ve already talked about everything you need to in an email.
It could also be used at the end of a simple email check-in to see how someone is feeling. Therefore, it’s best to use it when you’re close to the recipient in question.
After all, it’s positive and caring. It’ll go a long way if you already have a relationship established.
So, you can review this sample email to learn more about it:
Dear Evie,
I hope you know that I’m here for you during this difficult time.
I’m sending my best wishes.
Warmest regards,
George Connor
4. I’m Here if You Need to Talk
Next, it’s good to use “I’m here if you need to talk” as another way to say “I hope you are ok.”
Now, this one is a little bit interesting.
Generally, you should use it to end an email. It’s also best to use when writing to students or employees if you’d like them to reach out to tell you what’s going on.
Rather than asking if someone is ok, you can use this to find out whether someone wants to talk to you.
It could be a great chance for you to show you’re trustworthy and kind. Sometimes, this is all the recipient needs to see before they realize they can trust you.
Feel free to review this example if you still need help with it:
Dear Michael,
I realize that this can’t be an easy time for you.
I’m here if you need to talk.
All the best,
Sharon Tamer
5. I Was Thinking of You and Thought I’d Check In
Also, you might want to write “I was thinking of you and thought I’d check in” in a message to someone you care about.
For the most part, this works well when contacting your employer.
Let’s say they’ve taken time off work to help with a family emergency. If you know a little bit about that, you can use something like this to show them how supportive you are.
It goes a long way, and it will also win you favor with your employer if you can prove you genuinely care.
If you’re still confused, check out this example:
Dear Miss Dough,
I was thinking of you and thought I’d check in.
Do you have any updates about how you’re getting on or when you’ll be back to work?
Best wishes,
Suzie Reacher
6. I Trust You Are Doing Fine
You can write “I trust you are doing fine” instead of “I hope you are ok.” It’s a really good way to mix things up if you want to be formal and sincere.
For the most part, it will allow you to reach out and see how someone is doing.
It works well at the start of an email.
Usually, it applies more when you don’t know the recipient well. For instance, you can use it when contacting a new client.
Here’s an example to show you more about it if you’re still unsure:
Dear Miss Keane,
I trust you are doing fine.
Please let me know when you are free to meet to discuss the proposition further.
Yours,
Kyle Blanket
7. May Everything Be Going Smoothly for You
It may also be wise to write “may everything be going smoothly for you.”
This is an interesting phrase that works well if you’re looking for something to help you stand out.
Don’t worry; it’s still formal. It’s also quite respectful. So, you really can’t go wrong with it!
Try it when writing to an employee who’s taken time off work to see how things are going with them.
Also, this email sample should help you to understand things better:
Dear Howard,
Do you have any idea when you might be able to return to work?
May everything be going smoothly for you.
All the best,
Charlotte Spence
8. I Hope You’re Doing Well
For something a little simpler, you can say “I hope you’re doing well.”
It’s got a friendly twang to it, making it a great choice when you’re serious about checking on someone’s well-being.
For example, you can use it when reaching out to a coworker.
It gives you an opportunity to show them you care and let them know you’re thinking about them during a difficult time.
If you’re still unsure how it works, you can review this example:
Dear Marissa,
I hope you’re doing well after everything.
Please remember you can rely on me if there’s anything you need.
Best regards,
Dan Sprock
9. May You Be in Good Health and High Spirits
Finally, we recommend using “may you be in good health and high spirits.”
Generally, this is a fantastic way to be respectful and sincere.
It works well at the end of an email more than at the start. So, you can think of it more as a way to sign-off when you know someone might need a more positive boost at the end of an email.
It still conveys a professional tone, but it’ll help you to end things a bit more conversationally as well.
Check out this example if you still need help:
Dear Mrs. Head,
I hope everything will go well for you now that you’ve taken some time away.
May you be in good health and high spirits.
Warmest regards,
Sandra Towers