Are you trying to figure out when and where a meeting will take place?
However, you’re stumped! Now, you need to find a polite way to ask someone about the meeting, but you’re worried about sounding stupid or informal.
Luckily, you have options!
This article will show you how to politely ask for a meeting location in an email.
Check out this list of synonyms to learn more about what we’ll explore in this article:
- Could you let me know when and where we will meet?
- Please provide more details about the meeting
- Could you please share the meeting details with me?
- May I ask about the meeting specifics?
- I’d appreciate it if you could share more details about the meeting
- Please remind me where we are meeting
- Could you remind me about the meeting?
- I’d like to know when and where we are meeting
- I’m just confirming all the details about the meeting
- Are you able to share more regarding the meeting?
1. Could You Let Me Know When and Where We Will Meet?
We recommend starting with “could you let me know when and where we will meet?”
This is a great question if you’re trying to be formal and direct. It shows you’d like to get an answer quickly, and you don’t want to wait around to hear more about it.
Generally, you can use this when contacting a client. It lets them know that there’s a time constraint on you learning when a meeting will take place.
You can also review this email sample to learn a bit more about it:
Dear Mr. Cinch,
Could you let me know when and where we will meet?
Then, I’ll gather everything I need and be with you in a few days.
Yours,
Benjamin Stoner
2. Please Provide More Details About the Meeting
Next, we recommend using “please provide more details about the meeting.” This is a great way to arrange a meeting when you’d like to know everything there is to know about it.
For instance, you can use this to specify the date, time, and venue of the meeting.
Try it when contacting your boss. It shows that you’re formal and respectful, but you’d like to confirm a few important pieces of information with them before continuing or confirming anything.
This sample email will help you if you’re still unsure how it works:
Dear Mr. Kingsnorth,
Please provide more details about the meeting when you can.
I’m just confirming that I’m free before we meet regarding my performance.
Yours,
Clara Mansfield
3. Could You Please Share the Meeting Details With Me?
Feel free to write “could you please share the meeting details with me” when asking for a meeting place and time.
It’s polite and sincere and shows that you’d like more information before attending anything.
Generally, this formal synonym shows you how to ask for meeting time and venue directly.
So, it works well when contacting a business partner. It lets them know you need further information, and they should provide it to you to help you understand something.
This sample email will clear some more things up if you still need help:
Dear Ms. Clark,
Could you please share the meeting details with me as soon as possible?
I’m trying to sort my diary out to ensure everything fits.
Best regards,
Elliot Jacobs
4. May I Ask About the Meeting Specifics?
We also think it’s good to write “may I ask about the meeting specifics?”
Now, this is a very professional alternative. So, it’s best to use it when contacting an important client you want to impress.
Generally, this is a good way to give off a more respectful and sincere tone in your writing. So, clients will respond quite well to something like this if you pull it off.
Check out this email sample to learn more:
Dear Ms. Ball,
May I ask about the meeting specifics when you have a moment?
I’d like to figure out the best time to book out in my schedule.
Yours,
Daniel Rutherford
5. I’d Appreciate It if You Could Share More Details About the Meeting
You can ask for a time slot for a meeting by saying “I’d appreciate it if you could share more details about the meeting.”
Of course, this isn’t a direct question. However, it’s a polite and formal statement that lets someone know you’d like to understand more about a meeting before it happens.
Try using it when contacting a client. It’s a good opportunity to reach out to let them know you need a few more things verified before you can agree to meet.
Also, this email sample will help you to understand it a bit better:
Dear Ms. Whitehall,
I’d appreciate it if you could share more details about the meeting.
I’m just trying to figure out where we’re going to meet before we get there.
All the best,
Joseph Allen
6. Please Remind Me Where We Are Meeting
Next, it’s worth writing “please remind me where we are meeting.” This is a humble and respectful way to ask for information if you’ve accidentally forgotten it.
Using “remind me” suggests that someone has already run the meeting details past you.
However, if you don’t remember them, it might be worth using something like this to politely ask for more help.
We recommend it when contacting a business partner.
After all, it’ll let them know that you mean no offense, but you still need to learn something from them.
Here’s an email sample to also show you how it works:
Dear Ms. Jerry,
Please remind me where we are meeting.
I did not write it in my diary, so I need to verify the times before we continue.
My best,
Charlotte Church
7. Could You Remind Me About the Meeting?
We also think it’s worth including “could you remind me about the meeting” in your writing.
It’s good in a formal email because it shows you’d like your memory refreshed about meeting details.
You can write this when asking your boss to verify information. It shows they’ve already shared it with you, but you need them to go through it again to confirm a few things.
It’s still polite, though. That’s why it works quite well when being honest with your boss and letting them know you need further guidance.
Here’s an email example to also show you more about it:
Dear Ms. Side,
Could you remind me about the meeting again, please?
I’m afraid I’ve forgotten what you’d like me to bring along for the day.
Best regards,
Daniel Sprock
8. I’d Like to Know When and Where We Are Meeting
You can also write “I’d like to know when and where we are meeting” when asking for more information about a meeting.
It’s direct and to the point. So, it lets the recipient know what information you’re missing and what they need to tell you about.
Feel free to use this when contacting a client. It shows that you’d like to iron out some details with them to ensure you don’t get the meeting details wrong before you continue.
You should also check out this example to learn a bit more about it:
Dear Ms. Hall,
I’d like to know when and where we are meeting.
Could you please provide me with more information regarding this?
All the best,
Jonathan Myers
9. I’m Just Confirming All the Details About the Meeting
If you’re still wondering how to ask which place to meet, maybe that’s because you’re thinking too much about a question.
Sometimes, a simple statement like “I’m just confirming all the details about the meeting” goes a long way.
This is formal and direct. It shows you would like to confirm details about something (without admitting that you might not have them written down).
Generally, you can use this when writing to your boss. It’s a fairly proactive phrase that shows you’d like to be updated on the meeting’s whereabouts.
Here’s a helpful email sample if you still need to learn more:
Dear Mr. Catford,
I’m just confirming all the details about the meeting before we get there.
Please let me know what you’ve got written down when it’s convenient to you.
Best,
Sam Adams
10. Are You Able to Share More Regarding the Meeting?
Finally, you can ask for a time slot for a meeting with “are you able to share more regarding the meeting?”
You can’t arrange a meeting with this phrase. Instead, it works when one is already arranged, and you’d like reminders relating to when and where it’s happening.
It’s professional and direct. As questions go, this is a great way to get a helpful response from a recipient.
Use it when writing to a client. They’ll be happy to provide you with whatever details you’re asking for.
This email sample will also clear some things up:
Dear Mr. Jenkins,
Are you able to share more regarding the meeting?
I’d like to write down more about the venue, so I know what to expect.
Best,
Dan White