Do you want to know the best way to ask someone whether a time is suitable?
You might be concerned that “please let me know if this time works for you” is informal or unprofessional.
But you’re in luck! After all, this article is here to help.
We’ll teach you how to ask if this time works when you’re setting up a meeting.
Is It Professional to Say “Please Let Me Know if This Time Works for You”?
It is professional to say “please let me know if this time works for you.” It’s a great phrase to use because it’s polite and respectful.
Generally, it shows you’re happy to hear about someone’s schedule before you book anything with them. Then, you can guarantee that you’re both free and available before a meeting.
Also, check out this sample email to learn a bit more:
Dear Miss Catford,
I’m trying to get this meeting set up for 5.30 pm on Monday 23rd.
Please let me know if this time works for you.
Yours,
Kyle Jenkins
Pros
- It’s professional and direct.
- It’s a sincere way to respect someone’s schedule and book a slot around them.
Cons
- It doesn’t always give the recipient a lot of wiggle room if the time doesn’t suit them.
- It’s a bit repetitive.
Well, there’s nothing wrong with using “please let me know if this time works for you” in formal writing. But that doesn’t mean you should limit yourself to this phrase as your only option.
Keep reading to find out how to say “please let me know if this time works for you” in an email. We’ve gathered a list of some of the best phrases to help mix things up.
What to Say Instead of “Please Let Me Know if This Time Works for You”
- Could you confirm if this time suits your schedule?
- Please let me know if this time is convenient
- Please indicate if this time is appropriate
- Let me know if you can make this work
- Do you have availability for this?
- Can you fit this into your schedule?
- Please confirm whether this time works
- Can you confirm your availability for this proposed time
- Is this time suitable for you?
1. Could You Confirm if This Time Suits Your Schedule?
If you’re wondering how to ask if a time suits someone, try “could you confirm if this time suits your schedule?”
Honestly, it doesn’t get more direct and polite than this.
This is a great phrase to include when letting someone know you respect their busy schedule. It suggests that you’re happy to work around them, so you’d like them to choose when to do something.
For instance, you can use it when writing to a client. If you’re planning a meeting with them, this is a good way to check their schedule and availability.
Also, you can review this email sample to learn a bit more:
Dear Mr. Wolsey,
I have looked into our timeline and decided that Friday at 2.30 pm will be best.
Could you confirm if this time suits your schedule?
All the best,
Sharon Parker
2. Please Let Me Know if This Time Is Convenient
Next, use “please let me know if this time is convenient.” It’s another way to say “please let me know if this time works for you.”
Generally, you can use it because it’s clear and direct.
It suggests that you’ve already chosen a time, so you’re confirming whether it’s appropriate for someone.
Use it when writing to an employee. You might know their schedule well, so this is just a chance to confirm that they understand when you’d like to meet with them to discuss something.
And here’s a great example to show you more about how to use it:
Dear Michael,
I’d like to have this one-to-one meeting with you on Tuesday at 10 am.
Please let me know if this time is convenient or if you’d like to change it.
All the best,
Zoe Hammer
3. Please Indicate if This Time Is Appropriate
We also recommend using “please indicate if this time is appropriate.” It’s better as a professional way to say “please let me know if this time works for you.”
Using “appropriate” rather than “works for you” shows you’re keeping things more formal and sincere.
It suggests that you’d like to hear back from someone to confirm whether they’re free to do something with you.
For instance, you can use it when writing to a shareholder. It shows you’re planning a meeting, but you want to respectfully ask when they’re free to meet and discuss more.
Also, you can check out this example to help you:
Dear Ms. Bruce,
We’re going to host this meeting on Saturday at 12 pm.
Please indicate if this time is appropriate for your current schedule.
Yours,
Georgie Shute
4. Let Me Know if You Can Make This Work
We also think it’s worth writing “let me know if you can make this work.”
It’s ideal because it remains friendly and open-ended. Even if you’ve already made plans, a phrase like this suggests that the recipient can still do something to change them.
“Make this work” shows you’re open to any suggestions if someone isn’t free.
Therefore, it works best when contacting a coworker. You might be planning to meet with them regarding a project you’re doing together. This phrase allows you both to find an ideal time.
Here’s a great example if you still need help understanding it:
Dear Brian,
I’d like to get this done on Monday at 3 pm, but I’m open to your suggestions.
Let me know if you can make this work.
All the best,
Shaun Rogers
5. Do You Have Availability for This?
Try “do you have availability for this” to mix things up in your writing. It’s great to use as a formal question that shows you’re interested in meeting.
It’s respectful to ask something like this. After all, it suggests you appreciate how busy someone is, but you’d still like to meet.
So, you can use it when contacting your employer before a meeting.
Feel free to review this email sample to learn a bit more:
Dear Ms. Haller,
I’d like to meet with you because I have some great ideas to share.
Do you have availability for this over the next week?
All the best,
Michelle Palmer
6. Can You Fit This Into Your Schedule?
Another way to say “please let me know if this time works for you” is “can you fit this into your schedule?”
It’s a direct and open-ended question that shows you’re checking someone’s busy schedule.
Hopefully, they’ll agree to meet with you. The implication here is that you’ve already provided them with a time. You are now simply checking to see if that time is sufficient.
And here’s a helpful example to show you more about how it works:
Dear Matt,
It’s time for us to meet to discuss how we should proceed.
Can you fit this into your schedule on Monday or Tuesday?
Best wishes,
Samantha Rattle
7. Please Confirm Whether This Time Works
You should give “please confirm whether this time works” a try in more friendly cases.
This is an excellent phrase that shows you’re open to suggestions when arranging a meeting or plan.
We recommend using this when emailing a teammate. It shows you’re happy to work alongside them, but you need to check their schedule before agreeing to anything concrete.
This example should also help you to understand more about it:
Dear Judy,
Let’s meet on Friday at 3 pm to discuss what we should do with this task.
Please confirm whether this time works for you.
My best,
Thomas Pilfer
8. Can You Confirm Your Availability for This Proposed Time
Try using “can you confirm your availability for this proposed time” to mix things up.
It’s useful because it’s sincere and respectful. It shows that you’ve already got a time in mind for a meeting to take place, but you still want to run it by someone.
Use it when reaching out to your boss. If your team has planned a meeting, this is the best way to see if they’re ready to attend.
Here’s an example to show you more:
Dear Mr. Redford,
We are planning to present our project on Monday at 2.
Can you confirm your availability for this proposed time?
All the best,
Maria Jenkins
9. Is This Time Suitable for You?
We recommend using “is this time suitable for you” to finish things off. It’s a great replacement for “please let me know if this time works for you.”
The phrase is formal and sincere. It’s also a direct question that shows you’re interested in hearing about someone’s availability.
You can use it when writing to a client. It shows that you’ve already made plans and just have to run it by them quickly.
This email sample will also explain more about it:
Dear Miss Jeffries,
We’re looking at getting this meeting in full flow by 3 pm.
Is this time suitable for you?
Regards,
Bethany Bradshaw