So, you want to figure out whether someone is available.
However, you’re unsure that “please let me know your availability” is the right phrase to use in professional cases.
Luckily, you have options.
This article will explain how to say “please let me know your availability” in an email to show you what options you have.
Is It Professional to Say “Please Let Me Know Your Availability”?
It is professional to say “please let me know your availability.” It’s a great phrase to use in formal cases to show that you’d like to know when someone is free.
You can use it in an email. It’s a great way to show that you’re asking someone to meet with you or explain when they’re available.
For instance:
Dear Mr. Keating,
I would like to meet with you to discuss your options if that’s okay.
Please let me know your availability.
All the best,
Joe Blackburn
Also, you can use “please let us know your availability” to represent a company. It works just as well, but it’s more formal and shows you’re talking on behalf of an organization.
For example:
Dear Miss Taken,
It would be good for us to arrange a time to make this work.
Please let us know your availability,
Jonah Jenkins
Pros
- It’s professional and direct.
- It shows you’re willing to work around someone else’s schedule.
Cons
- It’s fairly generic.
- It doesn’t allow you to share your own availability to help decide on the perfect time.
Well, there’s nothing wrong with using “please let me know your availability” to show that you’re interested in a meeting. However, you can still use alternatives to keep things engaging.
Keep reading to learn how to ask about someone’s availability. We’ve gathered some of the best phrases to help you keep things as exciting as possible.
What to Say Instead of “Please Let Me Know Your Availability”
- Kindly inform me of your availability
- Please share your schedule
- Could you let me know when you’re free?
- Please share your available times with me
- I’d like to know when you’re available
- May I request your availability?
- Please provide me with your availability
- When is the best time to arrange this?
- Can you let me know your schedule, please?
- I’d be grateful to learn more about your availability
1. Kindly Inform Me of Your Availability
To start with, we recommend “kindly inform me of your availability” as another way to say “please let me know your availability.”
You can’t go wrong with it. It is formal and polite. Also, it’s a great synonym that doesn’t change much about the original phrase.
Feel free to try it when emailing a business partner. It shows that you’d like to hear more about their availability to see when you can make a meeting work with them.
You can also review this email sample to learn more about it:
Dear Mr. Tuckett,
It sounds like we need to find a good time for a call to talk about this.
Kindly inform me of your availability this week.
Yours,
Dan Kent
2. Please Share Your Schedule
We also think it’s good to use “please share your schedule” in a professional email.
This time, it’s a great way to set up an interview. You should use it when emailing an applicant to let them know you’re interested in meeting them.
This should be a great way to encourage an applicant to share their schedule. They’ll be overjoyed to hear from you and find out that you’re happy to meet them to learn more.
Check out this sample email if you still need help with it:
Dear Kirsten,
I look forward to discussing more about this at the interview.
Please share your schedule at your earliest convenience.
Best,
Joanna Clark
3. Could You Let Me Know When You’re Free?
Next, we think it’s worth mentioning “could you let me know when you’re free?” instead of “please let me know your availability.”
It’s a great way to ask someone when they might be free for a meeting or call.
Generally, it’s considered formal and polite. So, it’s a highly effective phrase to include in your emails when you’d like to know whether someone has time to talk to you about something.
Also, you can refer to this email example to learn more about it:
Dear Mr. Hamilton,
I would like to schedule a meeting to discuss more about this with you.
Could you let me know when you’re free?
All the best,
Josie Pale
4. Please Share Your Available Times With Me
Also, you can write “please share your available times with me” as a formal way to say “please let me know your availability.”
This one works well when emailing a client. It shows that you’d like to arrange a meeting with them, but you need to figure out their schedule first.
This keeps things respectful and direct. It shows that you’d like to arrange something, but you need to figure out the schedule of both parties before doing so.
Here’s a great example to help you understand more about how it works:
Dear Miss Trunch,
I would like to call you about this next week, but I’d like to know when you’re free.
Please share your available times with me.
Best regards,
Madison Smart
5. I’d Like to Know When You’re Available
Next, you can try “I’d like to know when you’re available.” Honestly, it doesn’t get more direct and open than this.
It’s a great way to phrase a question in an email. It shows that you’ve got a plan to meet with someone, so you’d like to learn more about their schedule.
Try it when emailing a client. It shows that you’re happy to work with them, but you need to know more about their schedule first.
You should also check out this email sample to learn more about it:
Dear Miss Murphy,
I will accommodate your schedule to make sure we can do this together.
So, I’d like to know when you’re available next week.
Yours,
Shaun Rogers
6. May I Request Your Availability?
Another great phrase to include in your emails is “may I request your availability?”
This time, it’s phrased as a formal question. So, it’s a great way to get a direct response from a recipient when you need it.
We highly recommend using this when emailing your boss. It’ll let them know that you’re keen to meet with them soon, and you’d like to learn when they might be free for you.
It’s also worth checking out this example to learn more:
Dear Mr. Jones,
It’s important for us to meet to discuss this as soon as possible.
May I request your availability?
All the best,
Lewis Sturn
7. Please Provide Me With Your Availability
Try using “please provide me with your availability” instead of “please let me know your availability” as well.
It doesn’t change much from the original phrase, but sometimes synonyms that stay quite similar are the most effective choices.
We recommend using this when emailing a coworker. If you’re working on a team project together, a phrase like this is a great way to let them know you’re seeking their availability.
For the most part, it’s polite and formal. That’s why it works as well as it does.
Don’t forget to check out this email sample to learn more:
Dear Michael,
I’d like to arrange a call for us to go through the team project together.
Please provide me with your availability for next week.
Yours,
Duncan Fortnight
8. Can You Let Me Know Your Schedule, Please?
Another great question to include in your writing is “can you let me know your schedule, please?”
This is an effective formal synonym that lets someone know you’re trying to meet with them.
It’s polite and professional. So, you can use it when emailing an applicant.
It’s best to use something like this just before an interview. That way, you can let a recipient know that you’re keen to meet with them and hope to hear back about their schedule soon.
If you’re still unsure, you can review this example:
Dear Jonathan,
I would like to meet with you for an interview to discuss this position.
Can you let me know your schedule, please?
Kind regards,
Bethany Mere
9. I’d Be Grateful to Learn More About Your Availability
Finally, you can write “I’d be grateful to learn more about your availability” in an email.
It’s great to use this in formal writing. Generally, it shows that you’re happy to hear from someone and would like to find out more about their schedule to see when they’re free.
We recommend using it when emailing a customer. It’s a great way to let them know you care about them and want to find a time for them to be free.
Check out this example before you leave to learn a bit more:
Dear Miss Rules,
I would like to arrange a time to go through this with you.
I’d be grateful to learn more about your availability.
All the best,
Joel Bracknell