Making requests should come from a place of professionalism and respect. That’s why we’re so fond of phrases like “kindly request.”
With that said, you’re looking for alternatives, right? You want to explore something else to say besides “kindly request” in your formal emails.
This article has gathered some great synonyms for you. We’ll show you how to write a kind request.
Is It Professional to Say “Kindly Request”?
It is professional to say “kindly request.” It’s great to include in formal emails when you’d like someone to complete a task for you.
It’s effective and polite because it includes “kindly” in the phrase. This ensures the recipient isn’t offended when you request their attention on something.
We recommend reviewing this example to help you more:
I would like to kindly request you do the needful. I need to see whether this is worth pursuing.
- It’s very polite.
- It works well as a more formal request.
- It’s generic.
- Some argue it’s quite impersonal.
“Kindly request” is a great formal phrase to include in emails. However, it’s not the only one that works. We recommend having a few alternatives ready to use.
Keep reading to learn how to say “kindly request” in an email. We’ll share some of the most interesting choices to keep things engaging.
What to Say Instead of “Kindly Request”
- Humbly ask
- Gently urge
- Politely request
- Respectfully ask
- Request that you
- Ask nicely
- If you don’t mind
- If you’re happy to
- Please assist me
1. Humbly Ask
You can switch “kindly” for “humbly” and “request” for “ask.” All four words are synonymous, making “humbly ask” an excellent formal exchange for “kindly request.”
Feel free to include it in your writing to share politeness and respect. We recommend it because it shows you’d like to ask someone whether they can complete something for you.
Generally, this allows you to create a positive dialogue with the recipient. Try it when asking clients for something that you might be worried about.
You should also review this email sample:
Dear Mr. Smith,
May I humbly ask for your attendance at this meeting? It’s vital that you’re there to help us discuss the upcoming sales projections.
All the best,
2. Gently Urge
We also recommend trying “gently urge.” It’s an excellent formal synonym that shows you’re trying to encourage someone to do something.
Starting the phrase with “gently” shows you’re not trying to be pushy. It works well because it suggests that you respect the recipient and don’t want them to get overwhelmed.
From there, you can say “urge.” It’s a great professional alternative to “request” because it shows you’d like someone to speed up.
However, it doesn’t put pressure on the recipient. It’s almost a contradiction, but this works well!
It suggests you should hurry up without being too pushy. Yes, that doesn’t sound like it makes sense, but trust us. We know it’s going to work wonders in a business email.
This email sample will also help you:
Dear Ms. Howard,
Can I gently urge that you complete this project on time? I need to send it back to my boss as soon as possible.
3. Politely Request
Using “request” again isn’t the end of the world, either. If you only want to switch out “kindly” to keep your writing interesting, maybe “politely request” is for you.
Since “kindly” and “politely” are synonymous, you can sound polite and formal. It keeps the original tone of “kindly request” without trying too hard to sound more formal.
We recommend using it when asking an employee to do something for you. It shows you don’t want to sound too bossy, but you also want to encourage them to get on with work.
Also, check out this example:
Can I politely request that you look into this matter? I have a feeling you’re the best person for the job.
4. Respectfully Ask
You may be respectful by using the word “respectful” as well. It’s great to include “respectfully ask” as a formal synonym for “kindly request.”
It shows you’d like to remain respectful to the recipient. It’s an important choice when contacting clients because it shows you’ve considered their feelings but need to ask them something.
Generally, this phrase works best when you have to deliver tough news. It allows you to sound slightly more delicate before sending an email that might not be received well.
Here’s a great sample email to show you how it works:
Dear Mr. Evans,
I’d like to respectfully ask for you to step aside on this one. You are still not equipped to deal with this situation correctly.
5. Request That You
For a more direct request, try “request that you.” It includes the request portion of the phrase at the start rather than the end (unlike “kindly request”).
Therefore, you should write “request that you” to be concise and communicate effectively. It shows you’d like to request someone completes a task for you.
This will work best when emailing employees. It’s quite a demanding phrase that shows you’d like someone to do something for you.
The following email example will also help you with it:
Can I request that you help me look into this matter? I know you can help me solve this appropriately.
6. Ask Nicely
It’s always good to ask nicely. If you ask nicely whether someone can do something, you’ll often receive a more positive response.
So, stick with “ask nicely.” It does exactly what you imagine it will and allows you to sound as respectful as possible.
There’s nothing wrong with going back to the basics. Formal emails sometimes work better when you keep things simple.
This email sample should also clear a few things up:
I’d like to ask nicely that you help me with this. After all, you seem to have a better grip on it than I do.
7. If You Don’t Mind
For a slightly less professional phrase, try “if you don’t mind.” It’s a bit unconfident but allows you to sound more friendly.
We recommend starting an email with “if you don’t mind.” It shows you’d like someone to assist you, but only if it doesn’t affect their schedules.
Generally, “if you don’t mind” is respectful and polite. It shows you could do with some help, but you don’t want to push your luck.
Also, feel free to review the following example:
Dear Mrs. Austen,
If you don’t mind, could you help me with this task? I would certainly like your input to see if I’m doing it right.
8. If You’re Happy To
Another way to say “kindly request” is “if you’re happy to.” It shows you’re looking for assistance in the most polite way.
It’s a good alternative to making a kind request. It takes into account that someone may be busy, but it shows that you’d like to insist that they help you.
It’s easy to make requests. The hard part comes with wording it appropriately.
So, a phrase like this works well in emails to clients. It shows you’d like to make a request without sounding too pushy.
Here’s a great email sample to help you if you’re still confused:
Dear Mr. Garden,
If you’re happy to, please help me understand this issue. I still can’t find the best solution to help us move forward.
All the best,
9. Please Assist Me
Sometimes, you’re not in a position to “kindly request” anything. Sometimes, you might find yourself desperate for help. In these cases, it’s best to politely ask for assistance.
Instead of “kindly request,” you can write “please assist me.” It’s an effective formal synonym that shows you’d like someone to step in and help you.
You should try it when emailing a coworker. It shows you’re being honest with them and could really do with some help.
You should also go over this example:
Can you please assist me in finding an answer to this? I think you’re the best person to ask when it comes to these matters.