Are you trying to provide new information to someone via email?
Maybe you’re a bit worried that “please be informed” is rude or disrespectful.
Well, if you are, you’ve come to the right place.
After all, this article has gathered some synonyms to show you how to say “please be informed” in an email.
It is polite to say “please be informed.” It’s not rude and works really well when you’d like to provide someone with more information in an email.
Generally, you can use this because it shows that you have something more to share.
It works best when emailing clients or customers, as it shows that there’s a new update for them to pay attention to.
If you’re still not sure how it works, you can refer to this email sample:
Dear Ms. Perkins,
Please be informed that we have not yet received your invoice.
We hope everything is okay, and we look forward to hearing from you.
- It’s polite and respectful when you have information to share with someone.
- It’s professional.
- It can seem a bit blunt.
- It’s quite repetitive.
So, “please be informed” is clearly a great phrase to use in your formal emails. But that doesn’t mean you can’t explore some alternatives to see what else is out there.
Keep reading to learn a polite way to say “please be informed.” We’ve touched on some of the best synonyms to show you how to spice up your formal emails.
- Kindly be advised
- I would like to inform you
- We wish to bring to your attention
- Please be aware
- We wanted to let you know
- I am sharing this information
- I thought it important to mention
- We wanted to make you aware
- We are informing you
- Please take note
To start with, you can use “kindly be advised” as another way to say “please be informed.”
This is a useful alternative that helps you to remain polite and professional.
It lets the recipient know you have something important to share with them. So, it can work well when emailing a customer.
For instance, you can use it when you haven’t received a payment. It could be a good way to encourage a customer to pay sooner and remind them that you’re still waiting.
You can also check out this email sample to learn more:
Dear Miss Avers,
Kindly be advised that we have not yet received payment for this product.
Let us know if you’re having any difficulties that we can help with.
All the best,
You can also spice up your formal email writing with “I would like to inform you.” This is a fantastic choice that shows just how keen you are to share information with someone.
Try using it when writing to a client. It lets them know that you have an update for them but want to retain a more professional tone.
It’s useful because it shows that you don’t want to compromise your choice of language in an email. This is a great way to keep up a more positive working relationship with a client.
Feel free to review this example if you’re still unsure:
Dear Mr. Bennett,
I would like to inform you that this is my new email address.
Please delete my old one and contact me here if you need me.
Next, you can use “we wish to bring to your attention.” This is an effective phrase that shows you have something important or impactful to share.
Generally, using “we wish” shows you’re representing your company. So, it’s a great way to talk on behalf of an organization rather than yourself.
Therefore, it stays quite formal and respectful.
Use it when contacting a business partner. After all, you can use it when rearranging meetings or letting them know that something important has changed.
We also recommend you check out the following example to learn more:
Dear Ms. Stevenson,
We wish to bring to your attention that the meeting has been brought forward.
Please let us know if you can still attend today at 4 p.m.
For a formal way to say “please be informed,” try “please be aware.” It’s an effective way to show that you have information to enlighten someone about.
Using “aware” instead of “informed” is a great switch. It keeps the original tone of the phrase without making things too different. Sometimes, the best synonyms are the ones that don’t stray far from the original.
Of course, this works best when emailing an employee. It’ll let them know that they need to be aware of an important upcoming change.
If you’re still stumped, you can review this sample email:
Please be aware that the meeting has been rescheduled.
I’d still like to see you on Friday to discuss this further, though.
You can use “we wanted to let you know” as another way to say “please be informed.” This is a helpful formal choice that shows you have something to share.
Generally, using “we” here allows you to represent your organization.
It’s useful because it allows you to contact clients or prospective partners. It’ll tell them that you’ve got some information to share that might be relevant to them.
Here’s a great example to help you understand more about it:
Dear Ms. Foster,
We wanted to let you know that we have considered your proposal.
We’re very keen to meet with you to discuss it.
All the best,
We also recommend trying “I am sharing this information” instead of “please be informed.”
This is an effective phrase that shows you’ve got something to share with the recipient.
In this case, it’s likely that the recipient is your boss. It shows that you’d like to keep them informed with what’s going on, especially if you’ve done something for them.
If you’re still unsure, you can check out this example:
Dear Ms. Murphy,
I am sharing this information to let you know that I have completed the project.
Please refer to the attached file to see what I’ve done.
You can mix up your formal writing by saying “I thought it important to mention.” This is a great way to take responsibility for your actions and show that you’ve considered sending something.
Generally, this works best when emailing an employee.
It’s a less demanding phrase that shows you’d like your employee’s attention. After all, this is a more guaranteed way to get the attention of an employee when updating them.
Also, this example should help you to understand it:
I thought it important to mention that we will be having a meeting today instead.
I hope this doesn’t cause too much of an inconvenience.
Feel free to include “we wanted to make you aware” in your professional emails.
It’s polite and respectful, making it an excellent contender when emailing clients.
That way, you can keep clients informed about things that are changing within your company. It’s incredibly useful and shows that you’ve kept a client in mind for an important change.
We recommend reviewing this example to learn a bit more:
Dear Ms. Adams,
We wanted to make you aware that we are changing providers.
I have attached a file that will talk you through the major changes.
When representing your company, you can use a phrase like “we are informing you.”
This works really well when letting partners know about upcoming changes.
For instance, you can use it when changing the time of a scheduled meeting. It’s a useful way to keep the recipient involved and remind them that times have changed slightly.
So, you can review this example if you need more help:
Dear Mr. Kennett,
We are informing you that the meeting has been brought forward.
Please confirm whether you’re still able to attend.
Finally, you can write “please take note” instead of “please be informed.” This draws attention to the information you’re about to share in an email.
It lets the recipient know that you’re going to share an important update with them. So, you require their full focus.
Try it when emailing an employee. It’s a formal choice that shows you want them to keep track of what comes next in your email.
Feel free to check out this example if you still need help:
Please take note that I have already reviewed your file.
I’d certainly like to meet with you to talk about it in greater detail if that’s okay.