9 Polite Ways to Say “Please Be Advised” in an Email

Emails are made for sharing information between coworkers and peers. The more effectively you can share the information, the better your emails will be.

You might be used to writing “please be advised.” But perhaps you’re looking for something a little different now.

This article will show you how to say “please be advised” politely. We’ll provide plenty of alternatives to keep things interesting.

Is It Rude to Say “Please Be Advised”?

It is not rude to say “please be advised.” Instead, it’s an effective method to update someone quickly when you have new information to share.

We recommend it because it’s polite. It’s also valuable for professional contexts, so you can apply it when emailing employees or clients who work with you.

Here’s a great example if you’re still stuck:

Please be advised that we have made plenty of changes that you must review.


  • It’s an effective way to provide new information.
  • It’s formal and polite.


  • It’s quite generic and boring.
  • It’s somewhat bossy, so it might not work when sharing news with friends or colleagues.

“Please be advised” is great to use in formal emails. But you should still learn what to say instead of “please be advised” to keep your writing fresh.

So, read on to learn another way to say “please be advised” in an email. We highly recommend reviewing the emails as well to see how to use each one in context.

What to Say Instead of “Please Be Advised”

  • Please note
  • I would like to let you know
  • I would like to inform you
  • Keep in mind
  • Please bear in mind
  • For your information
  • Please be aware
  • Kindly note
  • I want you to know

1. Please Note

For a slightly more streamlined phrase, you can use “please note” instead of “please be advised.” It retains the formal tone but removes the unnecessary passive voice phrase.

“Please note” gets right to the point. You can include it at the start of a business email to encourage the reader to pay attention.

When you’re worried someone might skim over your email, it’s great. They can’t miss “please note,” as it’s the first two words in your email. So they’re more likely to pay attention.

Here’s a great sample email to help you with it:

Dear Mr. Clark,

Please note there will be a price increase commencing on Monday 13th. This is to ensure our prices are in line with all competitors.

Damian Allison

2. I Would Like to Let You Know

A more indirect alternative to “please be advised” is “I would like to let you know.”

“Please be advised” is a more bossy phrase. It shows that you have information to share with someone that they must take note of.

“I would like to let you know” is more friendly and polite. It shows you have something to share because you chose to share it rather than you had to.

We recommend using this when emailing your employees. It’ll make you sound much less demanding when emailing them to share new updates or information.

You can also review this example:

Dear Tammy,

I would like to let you know that we have changed how the system works. Please review the attached file to learn more.

Thank you so much,
Darren Bent

3. I Would Like to Inform You

“I would like to inform you” is another way to say “please be advised.” It’s formal and polite, making it an excellent choice at the beginning of most professional emails.

You should use it when emailing your boss. It’s a good way to catch their attention quickly if you include it at the start of your email.

After “I would like to inform you,” it’s up to you to decide what you want to discuss.

You can follow it up with positive or negative information. The choice is yours, and the possibilities are endless!

This email example will also clear things up:

Dear Hubert,

I would like to inform you that this will be my last month working here. I’ve had a good time, but I’ve received a better offer.

Kind regards,
Jon Wallace

4. Keep in Mind

It’s good to try and sound conversational when sharing new information. Conversational tones in the workplace help to keep things friendly between peers.

Therefore, “keep in mind” is great to include as an alternative.

We recommend using it when emailing clients. It gives off a more friendly tone that you might otherwise miss in a business context.

Friendly tones are more likely to keep clients coming back for more. So, you’ll find that they’re happier to hear from you when using phrases like this.

Perhaps the following example will help you as well:

Dear Mr. Smith,

Keep in mind that we are still working on a solution. The price increase may be temporary, but you will have to bear with us.

All the best,
Greta Peele

5. Please Bear in Mind

You may use “please bear in mind” instead of “please be advised” as well. It’s great to use in more informal situations.

Generally, “please bear in mind” works when emailing employees. It shows that you have new information to share and would like them to take note of it.

Like most other synonyms here, it’s best to keep “please bear in mind” at the front of an email. This ensures that the reader will pay attention as they read on.

You can also review this sample email:

Dear Benjamin,

Please bear in mind that we cannot take on any new starters at the moment. We will let you know if this changes.

Kind regards,
Lewis Croydon

6. For Your Information

Try “for your information” when you have specific information to share relating to someone.

It’s bossier than other choices, but it’s great to include in certain professional cases.

For instance, you can use “for your information” when updating employees. It generally implies that the employee has a relevant role in the update.

You should only use it as the boss, though. Since it’s quite a bossy phrase, it won’t be as effective (or appropriate) if you’re emailing someone who ranks higher than you.

Here’s a great email sample to show you how it works:

Dear Rick,

For your information, we are planning on expanding the company. Do you have any ideas as to who we should hire?

All the best,
Roy Keane

7. Please Be Aware

For a more professional alternative, you can use “please be aware.”

It’s very similar to “please be advised,” but it keeps things slightly more formal and direct.

We recommend using it when emailing a customer. It shows that you have important, official information to share with them.

Check out the following example if you’re still unsure:

Dear Mrs. Anthony,

Please be aware that we will remove this product from the shelf imminently. We are no longer manufacturing it.

Patrick O’Connor

8. Kindly Note

“Kindly note” is great in most polite situations. If you’re trying to sound as respectful as possible, this phrase is great to include at the start of a business email.

Try it when emailing an applicant. It shows that you’ve reviewed their application and would like to “kindly” provide them with a status update.

We also recommend this email sample:

Dear Sue,

Kindly note that we have considered your request. However, we have not changed our minds about the situation.

Kind regards,
Kyle Collage

9. I Want You to Know

Finally, you can use “I want you to know.” It’s a more personal alternative that keeps things light-hearted and friendly.

There are plenty of cases where something like this comes in handy. Try it when emailing coworkers to provide them with specific information.

Here’s a useful example to help you with it:

Dear Robert,

I want you to know that I’m doing everything I can to help you. Please bear with me while I find a solution.

Abigail Burdet