9 Formal Ways to Say “Thanks for the Reminder” in an Email

Reminders help us to keep track of our schedules. So, a reminder email is usually always welcome in formal settings.

However, you may be wondering if “thanks for the reminder” is the best formal phrase to include in an email.

This article will explore that question and show you how to say “thanks for the reminder” differently.

Is It Formal to Say “Thanks for the Reminder”?

It is formal to say “thanks for the reminder.” We recommend using it in professional settings because it shows that you appreciate somebody for keeping you updated on something.

Generally, it’s a polite way to accept a reminder in an email. For instance, you might use it after someone has reminded you that there’s an important meeting coming up.

Here’s a quick example to show you how it works:

Thanks for the reminder, Billy. I’ll let you know when I’m on my way to the office.


  • It’s a polite way to accept a reminder email.
  • It works well in formal settings.


  • It’s quite generic.
  • It may come across as sarcastic if you don’t word your email appropriately.

“Thanks for the reminder” is certainly one of the best formal phrases to use. Although, we always recommend having a few more up your sleeve to keep things interesting.

Keep reading to learn another way to say “thanks for the reminder.” You may also review the examples provided.

What to Say Instead of “Thanks for the Reminder”

  • Thank you for reminding me
  • I appreciate your reminder
  • Thank you, I remember
  • I appreciate your checking in
  • Thanks for the heads up
  • Thanks for letting me know
  • Thank you for the information
  • I appreciate the heads up
  • Thank you for telling me

1. Thank You for Reminding Me

You can use “thank you for reminding me” instead of “thanks for the reminder” in most professional emails.

It’s an excellent choice showing you appreciate someone reaching out to remind you.

It’s effective whether you need the reminder or not.

For instance, if someone reminds you of an upcoming meeting, you can answer in two ways:

  • Thank you for reminding me, but I already know.
  • Thank you for reminding me, as I didn’t already know.

Of course, there are plenty of other ways to word it. However, this phrase gives you the freedom to decide which is more appropriate based on whether you need the reminder email.

You can also look at this email example:

Dear Thomas,

Thank you for reminding me, though I have already got the meeting saved on my calendar.

All the best,
Joseph Howard

2. I Appreciate Your Reminder

Going for a more formal alternative, you can write “I appreciate your reminder” in a professional email. It’s a great way to share your appreciation with the sender.

We recommend using it when you respect the recipient.

So, you can try it when emailing your supervisor. It shows that you appreciate them reaching out to send you a reminder email, even if you already had something booked in your calendar.

Here’s an email sample to help you understand more about it:

Dear Kingston,

I appreciate your reminder. I was unsure whether I’d have time to get to this meeting.

All the best,
Dean Whittaker

3. Thank You, I Remember

Sometimes reminder emails are irrelevant. If you still remember when a meeting was arranged, you do not often require someone to reach out to remind you of it.

With that said, it still pays to be polite and respectful in your business emails. That’s where “thank you, I remember” comes in.

You should use it when emailing your boss. It shows that you appreciate and accept their reminder. However, using “I remember” also suggests that you already have the meeting on your calendar.

It’s a great way to show that you’re attentive and diligent. We highly recommend it when looking to impress your boss without calling them out for an unnecessary reminder email.

If you’re still stuck, review this sample email:

Dear Mr. Prince,

Thank you, I remember the meeting, and I have it saved in my diary. I look forward to seeing you there.

All the best,
Sean Wood

4. I Appreciate Your Checking In

You may also write “I appreciate your checking in” instead of “thanks for the reminder.” It’s a great one to include when colleagues are reminding you of a meeting.

We recommend using it to show formal appreciation without being too cocky. It shows that you are happy to receive a reminder email from someone, even if you already knew the information and had it marked down.

Here’s a great email example to help you understand it:

Dear Beatrice,

I appreciate your checking in, but you do not need to update me. I will be attending the meeting as already arranged.

Best wishes,
Steven Spite

5. Thanks for the Heads Up

You can always go for a slightly more casual vibe in a written situation. Some business emails benefit from sounding slightly more conversational. After all, a more informal tone shows that you’re happy to speak to someone over an email.

That’s why we think “thanks for the heads up” works well here. It’s a great phrase to include to show that you appreciate someone’s reminder email, whether it helped you remember something or not.

You can include it when emailing a client about setting up a meeting. It’s a good choice to sound formal while retaining a more friendly and mild tone.

We also recommend reviewing this example:

Dear Ms. Ferreira,

Thanks for the heads up. I had forgotten to save this on my calendar. I hope you’re well, though.

All the best,
Anthony Redgrave

6. Thanks for Letting Me Know

Feel free to replace “thanks for the reminder” with “thanks for letting me know.” It’s useful because it shows that you may not have known about the arrangement.

There are two ways you can use this phrase. For instance:

  • Thanks for letting me know, but I do remember this.
  • Thanks for letting me know, as I did not remember this.

As you can see, it’s up to you to determine which is more useful in an email setting. It’s very context-dependent (as in, it depends on whether you’ve remembered the meeting).

Check out this sample email if you’d like to see more:

Dear Rachael,

Thanks for letting me know, but I was already aware of this meeting. I’ll see you on Friday, of course.

Best regards,
Julie Lake

7. Thank You for the Information

It may be worth using “thank you for the information” if you want to use a slightly more versatile phrase. Of course, it still works as an alternative to “thanks for the reminder,” but it also applies to other situations.

We recommend using it after someone sends an informative email. It could be a reminder email or a simple update explaining their plans for a new project.

Either way, try using it when emailing your boss after an email. It shows you’re happy to receive the information from them and will act on it accordingly.

Also, this email example will help you with it:

Dear Mr. Clarkson,

Thank you for the information, and I’ll pass it on to my team. I think most of them would have remembered, though.

Kind regards,
William Shatner

8. I Appreciate the Heads Up

As a more professional synonym, you can use “I appreciate the heads up.” As a matter of fact, it combines the formality of “I appreciate” with the conversational tone of “heads up.”

We recommend using it to email coworkers. It shows that they’ve shared a reminder or information with you that might help you with something in the future.

It’s a great way to sound both friendly and formal when someone provides a reminder.

Don’t forget to check out this example too:

Dear Alfie,

I appreciate the heads up at this time, though it was unnecessary. Of course, I remember that we will be meeting tomorrow.

Best wishes,
Hazel Alford

9. Thank You for Telling Me

It may be worth including “thank you for telling me” as a simple alternative to “thanks for the reminder.”

It works well in most formal emails, as it shows that you appreciate someone for reaching out to remind you of something.

Much like the other synonyms in this list, you can use “thank you for telling me” whether the reminder was useful or not.

It’s polite and respectful. Try using it when emailing your boss. It shows that you appreciate them for reaching out to confirm that you remember when a meeting might take place.

Here’s a great sample email to show you how it works:

Dear Mr. Lambert,

Thank you for telling me about this again. I’m sure we’ll find a suitable solution when we meet on Friday.

Kind regards,
Benjamin Christie