When someone replies to your email, you should thank them in a way that sounds genuine and formal.
But are you worried that “thank you for getting back to me” might not be the best choice?
Well, you’re in luck!
This article will explore alternatives to show you how to say “thank you for getting back to me” professionally.
Is It Formal to Say “Thank You for Getting Back to Me”?
It is formal to say “thank you for getting back to me.” It’s a great phrase to include when you’re happy to receive a response from someone you emailed previously.
Generally, it’s not rude and is acceptable in most business emails.
It lets people know you care about their response. It’s also much more effective if someone gets back to you quite quickly.
For instance, you can use these extensions:
- Thank you for getting back to me so quickly.
- Thank you for getting back to me so fast.
The speed of the reply could help change the things you say. If you’re happy to receive a response quickly, use one of the above extensions.
Also, check out this example if you’d like to learn more about it:
Dear Mr. Braggart,
Thank you for getting back to me so promptly. I wasn’t expecting to hear from you just yet, but I’m happy to discuss this more.
All the best,
- It’s professional and polite.
- It shows genuine appreciation when you’re thankful for a reply.
- It’s quite repetitive, so you’ll need to find more interesting options.
- It’s a bit bland.
You can always use “thank you for getting back to me” in emails if you can’t think of anything else. But it’s also worth having a few alternatives ready to help spice things up.
So, read on to learn how to say “thank you for getting back to me” in an email. We’ve gathered some great phrases to show you synonyms that would suit formal writing.
What to Say Instead of “Thank You for Getting Back to Me”
- I appreciate your prompt response
- I am grateful for your reply
- Thanks for getting back in touch
- Your swift reply is much appreciated
- I appreciate you returning my email
- Your quick response is highly valued
- I’m thankful for your quick response
- I appreciate your getting back to me so fast
- Thanks so much for replying
- I genuinely appreciate your reply
1. I Appreciate Your Prompt Response
First, you may want to try “I appreciate your prompt response.” It’s a professional alternative that shows you’re happy someone replied to you so fast.
For starters, including “I appreciate” keeps things formal and polite. This should help you to set the tone in your email.
Also, “prompt” suggests that you’re happy with the speed of someone’s reply.
Use it when emailing your boss. It shows you are happy to hear from them, especially if they got back to you quite quickly.
You can also review this email sample:
Dear Miss Swift,
I appreciate your prompt response regarding this matter. I knew you would be able to help me with this assignment.
2. I Am Grateful for Your Reply
Feel free to use “I am grateful for your reply” as another way to say “thank you for getting back to me.”
It’s effective as a formal and polite way to accept someone’s response. We highly recommend it if you’re looking to keep things civil and respectful.
Try using it when emailing a client. If you reached out to them first, this reply is a good way to show them that you really appreciate them getting back to you.
Here’s a great email example to show you how it works if you’re still unsure:
Dear Miss Toni,
I am grateful for your reply. It arrived so soon, and I’m so happy to see you have a similar idea about this.
All the best,
3. Thanks for Getting Back in Touch
You can include “thanks for getting back in touch” in a business email when asking about a job application.
It’s a great way to email an employer when you’ve waited for their response for a while.
It lets them know that you’re happy to hear from them, even if they provide you with bad news (i.e., rejecting your application).
If you can keep things civil and friendly with this phrase, you’re more likely to build a solid working relationship. This could aid you in the future when another opportunity comes up.
We also recommend reviewing the following email sample:
Dear Miss Radish,
Thanks for getting back in touch regarding my application. I’m so glad to hear that things are moving in a positive direction.
All the best,
4. Your Swift Reply Is Much Appreciated
For something slightly more professional, you can use “your swift reply is much appreciated.”
It’s a great formal alternative that shows you’re happy to receive an email response quickly.
Using “swift” here lets someone know how much you appreciate hearing from them.
Try using it when emailing a client. It shows you’re happy working alongside them.
Also, feel free to check out this sample email:
Dear Mr. Honest,
Your swift reply is much appreciated. Please let me know if there’s anything more you need from me before we advance.
5. I Appreciate You Returning My Email
Next, you can try using “I appreciate you returning my email” in formal writing.
It’s another way to say “thank you for getting back to me” that allows you to be respectful and polite.
You might benefit from using it when emailing a customer. It shows them that you’re working hard on something for them and appreciate them emailing you.
If you’re still unsure, this example should help you with it:
Dear Miss North,
I appreciate you returning my email so soon. I haven’t prepared an answer yet, but I’ll get back to you shortly.
All the best,
6. Your Quick Response Is Highly Valued
Feel free to try “your quick response is highly valued” instead of saying “thank you for getting back to me.”
It’s a great phrase that works when emailing an employee. It shows that you genuinely appreciate them reaching out to provide you with information when replying to your email.
We also recommend reviewing this email sample:
Your quick response is highly valued in this office. You always respond so quickly when we need you.
7. I’m Thankful for Your Quick Response
Our next favorite alternative is “I’m thankful for your quick response.” It’s highly effective in formal emails and shows that you appreciate the speed of someone’s reply.
Use it when replying to a customer who got back to you quickly.
Generally, the quicker a customer replies, the easier it is for you to sort out their problem.
Feel free to review this example if you still need help with it:
Dear Miss Knight,
I’m thankful for your quick response. Of course, I’ll let you know as soon as I have some information that pertains to this.
All the best,
8. I Appreciate Your Getting Back to Me So Fast
For something more professional and direct, you can write “I appreciate your getting back to me so fast.”
This phrase works really well when writing emails to your employer. If you’ve reached out to ask them about something, this is a great way to show how much you appreciate their input.
Of course, it works best when they reply quickly.
However, if they take a while to respond, you can remove “so fast” from the phrase. It’s still just as polite to write “I appreciate your getting back to me.”
Also, you can check out this example:
Dear Miss Catford,
I appreciate your getting back to me so fast. You’ve given me a lot to think about now, and I’ll see what I can learn.
9. Thanks So Much for Replying
You might also benefit from writing “thanks so much for replying” instead of “thank you for getting back to me.”
It’s an effective phrase that shows you’re happy to receive a response.
Above all else, it’s quite simple. So, it doesn’t use overly lengthy or complicated words and phrases.
Here’s a great sample email to show you how to use it:
Thanks so much for replying so promptly. I knew I could count on you to help me understand more about this.
10. I Genuinely Appreciate Your Reply
We want to finish with “I genuinely appreciate your reply.” It’s a great formal choice that shows you’re sincere in your acceptance of a reply.
Generally, this works best when replying to a recruiter. If they’re getting back to you about your job application, this is a great way to show you’re keen.
We highly recommend including it because it will give off a great first impression. Recruiters will be happy to see this side of you before they think about interviewing you.
Before you leave, check out this example as well:
Dear Miss Hamilton,
I genuinely appreciate your reply. It came through so fast, and I hope you have more updates for me soon.