Setting the right tone in an email closing statement can be hard.
You might think that “talk to you soon” is useful. But is it the best phrase to use formally?
This article will explore that question. We’ll help you understand how to say “talk to you soon” in an email to keep things formal and respectful.
Is It Formal to Say “Talk to You Soon”?
It is not formal to say “talk to you soon” in an email. Using a word like “soon” suggests that you have not set definite plans to meet with someone or talk to them again. Therefore, it’s not good to include it.
The phrase is too informal for most emails. It can still work with a professional tone, but it’s certainly not the most effective way to close an email.
This example will show you how it works:
We will discuss this again later.
Talk to you soon,
- It’s a friendly way to end an email.
- It shows that you plan on speaking with someone again.
- It’s non-committal and doesn’t set a date for a further meeting.
- It’s not very effective formally.
“Talk to you soon” works as an email closer, but only in informal emails. So, you’ll need some formal alternatives to help you keep things professional.
Keep reading to learn a formal way to say “talk to you soon.” There are plenty of great alternatives, so choose your favorite!
What to Say Instead of “Talk to You Soon”
- Talk to you then
- Speak with you then
- We will talk more
- We will discuss this further
- I look forward to meeting with you
- I look forward to the meeting
- Looking forward to talking to you
- I look forward to hearing from you
- When are you free to talk?
- Are you free for further discussion?
1. Talk to You Then
It might strike you as a simple change, but including “then” instead of “soon” works really well. That’s why we recommend “talk to you then” over “talk to you soon” in almost every professional email.
It’s a good choice when emailing clients after setting a meeting.
It shows you’re excited about the meeting and look forward to talking to them “then.” In this case, “then” refers to the meeting date.
This example will also help you with it:
I’m not sure if we’re on the same page. It would help us to see each other on Friday to discuss the terms.
Talk to you then,
2. Speak With You Then
If you’ve already set up a meeting with someone, you can also write “speak with you then.” It’s a great email closer that shows you have a few things to share with someone when the meeting comes around.
We recommend using it when emailing your boss. It shows you want to get to know them better or tell them about some changes you’d like to see in the workplace.
Here’s a great email example to clear things up:
Dear Mr. Carter,
I’m glad we could settle on a reasonable time to meet. I hope you’re okay with the information I have to share.
Speak with you then,
3. We Will Talk More
“We will talk more” works well as a formal email closer. It’s a professional way to say “talk to you soon” that shows you have a plan in place to meet with someone.
You could use it when you are confident that you’ll have a meeting with the recipient. Using “will” suggests that you plan on setting up a meeting and won’t take no for an answer.
However, you should only use it when you control the email conversation. It works best if you’re the superior figure (i.e., the boss emailing an employee).
Also, review this sample email:
It’s not going to be an easy discussion. However, it’s important that I share this information with you soon.
We will talk more,
4. We Will Discuss This Further
We also recommend the confident tone that comes with “we will discuss this further.” As an email closer, it allows you to sound in control of the situation and plan a meeting for later.
So, you may use it when emailing an employee. Perhaps you need to have a meeting about their behavior (or something that’s not all that pleasant).
This is a great way to inform them of your plans. It also lets them know that you might not be in the most forgiving mood.
You can also check out this email sample:
I’m afraid we have a few things to clear up relating to your behavior. Please let me know when you can meet.
We will discuss this further,
5. I Look Forward to Meeting With You
“I look forward to meeting with you” is a formal way to say “talk to you soon.” It’s worth including after setting a meeting date.
For instance, you can end an email with this phrase when emailing a client. It shows you have already planned when a meeting will take place.
Using positive language like “look forward” works well at the end of an email. The recipient will be in a much better mood when finishing an email like this.
Here’s a great sample email to help you if you’re still unsure:
Dear Ms. Cargo,
I have a few ideas that I believe will interest you. I’m sure we can find a good time to meet to discuss this.
I look forward to meeting with you,
6. I Look Forward to the Meeting
Again, if you’ve already planned a meeting, you could write “I look forward to the meeting.”
In formal emails, this phrase works well. It’s useful when contacting your boss after they’ve set a meeting for you to attend.
We recommend it when talking to your boss because it shows you’re keen and ready to speak with them. This is a great way to set a good impression and show your boss that you mean business.
Why not review this email example as well:
Dear Mr. Smith,
I will attend the meeting on Friday as requested. Do I need to bring anything else, or are you happy for me to come as is?
I look forward to the meeting,
7. Looking Forward to Talking to You
We also think “looking forward to talking to you” is a great formal closer instead of “talk to you soon.” It shows positivity by using “looking forward” while maintaining a professional tone.
You should use it when meeting with your team. If you’re setting up a meeting with your colleagues, this is a great phrase to show how excited you are about it.
This email sample should help you:
I will do what I can to set up this meeting with the rest of the team. Please leave it with me for now.
Looking forward to talking to you,
8. I Look Forward to Hearing From You
“I look forward to hearing from you” is a great alternative to “talk to you soon.” You should use it when you plan to call someone and hear their side of a story.
This one’s great when setting up a call with a client. It’s very professional and shows you have some ideas you’d like to run past them.
Of course, it’s not only limited to phone calls. You can also use it for in-person (or online) meetings if need be.
Also, here’s an example to show you how it works:
Thank you for getting in touch and arranging this call with me. I’ll be sure to bring the relevant information.
I look forward to hearing from you,
9. When Are You Free to Talk?
Okay, this alternative is slightly different. However, we still thought it was worth mentioning.
You can ask “when are you free to talk?” instead of “talk to you soon.” However, you need to know that it does not work as an email closer.
Instead, you should include the question at the end of an email about a meeting.
It gives the recipient a chance to set up a meeting. We recommend using it when emailing your boss, as it shows you don’t have the power to set a date for a meeting yourself.
This example will help you figure it out:
Dear Ms. Silly,
Thank you so much for contacting me. I hope we can get to the bottom of this. When are you free to talk?
10. Are You Free for Further Discussion?
You may also ask “are you free for further discussion?” It still doesn’t work at the end of an email, but it’s a great question to ask when you want to talk to someone again.
Instead of using it as an email closer, we recommend including it after a brief discussion. It shows that you’ve touched on a few relevant points, but you’d prefer to set up an in-person meeting.
So you can use it when emailing clients. It shows you’re happy to discuss things via email, but you would prefer a more direct medium like a meeting or phone call.
You may also review this email sample:
Dear Mr. Harris,
I’m glad we have touched on the most important ideas. Are you free for further discussion soon?
All the best,