So, you’d like to get someone to forward your email to another department or person.
Usually, all you have to do is ask. However, you should know how to ask formally and politely.
“Please forward this email” might not be your best option, and you’re probably worried it’ll sound too forced or repetitive.
This article will explore how to ask someone to forward an email with useful synonyms.
Is It Professional to Say “Please Forward This Email”?
It is professional to say “please forward this email.” It’s a great formal phrase that shows you’d appreciate it if someone could send your email to others.
Generally, we recommend using it when emailing a client and asking them to send your email to other departments.
It’s also useful when asking people in the same workplace to share information with each other.
This example will show you how to ask someone to forward your email:
Dear Mr. Kitt,
Please forward this email to your team when you get a chance. I’d like to get their verdict on the situation.
Best regards,
Sian Grimly
Pros
- It’s polite and direct.
- It’s professional.
Cons
- It sounds a bit repetitive.
- It’s fairly generic and overused.
“Please forward this email” is certainly a great way to ask someone to send your email around.
However, you should explore some synonyms that we’ve shared to help you mix things up.
So, keep reading to learn how to say “please forward this email” professionally. We’ve also provided examples to help you understand each one.
What to Say Instead of “Please Forward This Email”
- Kindly forward this email, if possible
- Please consider forwarding this email
- I would appreciate it if you could send this email to
- Please send this on
- Feel free to share this email
- If it’s not too much to ask, forward this email
- Can I request that you forward this?
- I’d like you to share this email with
- It would help if you could send this across
- Feel free to forward this email
1. Kindly Forward This Email, if Possible
For something polite and sincere, try “kindly forward this email, if possible.”
It’s a great choice that avoids putting too much pressure on the recipient.
You should include it when writing to an employee. It shows that you’ve shared some information with them, and you would appreciate it if they could pass it around to the team.
This way, you don’t have to worry about emailing everyone individually. You can delegate and let an employee do the work for you.
You can also refer to this email example:
Dear Madison,
Kindly forward this email, if possible. You would be doing me a big favor if you could let the others know.
Thank you so much,
Arianne Edwards
2. Please Consider Forwarding This Email
Feel free to use “please consider forwarding this email.” It’s a direct and formal phrase that shows you’d like the recipient to pass your email around.
Generally, using “please” (or any kind of polite term) is a great way to keep things professional and sincere.
Most recipients will appreciate this tone when you include it in an email.
So, try using it when emailing a client. It shows that you may have sent an email to the incorrect person and would like them to forward it if that’s the case.
Here’s a great sample email to also help you with it:
Dear Kylie,
Please consider forwarding this email if you have a chance. It would help me out if you could send it to the relevant party.
Yours,
Marie Tiding
3. I Would Appreciate It if You Could Send This Email To
“I would appreciate it if you could send this email to” is a great phrase to use in formal emails.
It’s polite and direct, showing that you’d truly appreciate someone’s help. Also, using “I would appreciate” keeps things humble and professional.
Honestly, this is a great phrase to use in most emails.
However, in this case, we recommend using it to contact clients. It shows that you’d like them to pass information around to the relevant parties to help you out.
Also, this example should help you understand it better:
Dear Melissa,
I would appreciate it if you could send this email to everyone involved in the meeting. You have their contact details, after all.
Best,
Jack Mumford
4. Please Send This On
Another good choice is “please send this on.” It lets people know that you’d like them to forward an email to other parties.
Generally, this shows you don’t know who the correct person is. It allows the recipient to share your email with people who might be better equipped to deal with it.
If you’re still unsure, check out the following example:
Dear Miss Sutton,
Please send this on to the concerned person when you get a moment. After all, it would look better coming from you.
Best wishes,
Bryan Shaw
5. Feel Free to Share This Email
For a slightly more friendly synonym, you can write “feel free to share this email.”
It’s a good alternative to “please forward this email” that shows you’d like someone to send your work across if it suits them.
Try using it when emailing a worker. If you’re the customer and you’re contacting them to find out some information, this is a great phrase to use.
You can also review this example:
Dear Ben,
Feel free to share this email with the appropriate person if you are not the right person. I’m unsure if you’re able to deal with this, though.
My best,
Suzanna Topps
6. If It’s Not Too Much to Ask, Forward This Email
Try saying “if it’s not too much to ask, forward this email” instead of “please forward this email.”
It’s a slightly wordier variation that allows you to sound more polite and genuine. Most people will appreciate the patience that comes with this phrase.
We recommend using it when emailing a coworker. It shows that you’d like them to decide if they want to forward your email to others.
Here’s a great email example to show you how it works:
Dear Scott,
If it’s not too much to ask, forward this email to anyone who needs to read it. That would be a great help.
Thank you so much,
Jonah Hill
7. Can I Request That You Forward This?
You can write “can I request that you forward this?” as another way to say “please forward this email.”
Now, this one works a bit differently.
It’s a polite question that shows you’d like someone to forward your email.
Asking a question keeps things friendly and direct. It shows that you trust the recipient to share the email with people who might get more out of it.
Feel free to review the following email sample if you’re still stuck:
Dear Tyler,
Can I request that you forward this to the relevant person? You will have a better idea of who can help me.
Yours,
Rachael Hilton
8. I’d Like You to Share This Email With
Feel free to include “I’d like you to share this email with” when you have a specific recipient in mind.
It’s formal and polite, showing that you’d appreciate it if someone could pass certain information along.
You can use it when emailing a coworker. If you retrieved some information for them, this phrase is a great way to let them know you’re happy for them to share it with others.
We also recommend checking out this email sample:
Dear Hillary,
I’d like you to share this email with anyone who might benefit from it. Do you mind forwarding it, please?
Thank you so much,
Maria Jenkins
9. It Would Help if You Could Send This Across
You may want to write “it would help if you could send this across.” It’s a professional alternative to “please forward this email” that shows you’d like someone to share the information.
Generally, this works when emailing your boss. It shows that you’d appreciate their help when they share your email with other parties.
For instance, it might be up to your boss to contact certain clients.
Using this phrase shows that you’d like them to reach out to specific clients to see if they appreciate the information you shared.
Here’s a great example to also help you understand it better:
Dear Mr. Smith,
It would help if you could send this across accordingly. I certainly trust that you know who will help me with this.
Thank you so much,
Dean Jackson
10. Feel Free to Forward This Email
You can use “feel free to forward this email” as another way to say “please forward this email.”
It’s more friendly and personal. It shows you appreciate the recipient and value them as a coworker.
Of course, for that reason, it makes the most sense to use it when emailing colleagues. Otherwise, it might not fit in when using it for more professional contexts.
If you’re still unsure, you can review this email sample:
Dear Howard,
Feel free to forward this email to the appropriate party. After all, I think you’ll have a better understanding of who can help with this.
Yours,
William Shatner