Knowing when someone is free to talk to you can be difficult. “Call me when you have time” allows you to check whether someone is available before they call you.
However, is it professional? This article will explore some formal synonyms that might help you out.
Is It Professional to Say “Call Me When You Have Time”?
It is professional to say “call me when you have time.” It works well because it shows that you’re willing to work around someone else’s schedule when you want to speak to them over the phone.
We recommend using it in formal emails because it shows respect and politeness. You can’t go wrong with it in most written cases.
You can also refer to this example to see how it works:
Please, call me when you have time. I’d like to hear more about this situation.
- It’s polite.
- It shows you respect someone’s busy schedule.
- It’s a bit too friendly in overly professional contexts.
- “When you have time” is non-committal and unconfident.
“Call me when you have time” is a great phrase to include in formal situations. We still recommend having a few alternatives ready to spice things up, though.
Read on to find out how to say “call me when you have time” professionally. We’ve provided some great examples to help you here.
What to Say Instead of “Call Me When You Have Time”
- Call me when you are available
- Please contact me as soon as possible
- Call me when convenient
- Please get back to me as soon as you’re able
- Call me when it’s not too much trouble
- I would appreciate a call when you have the time
- Let me know when you have time for a call
- If you find the time, please contact me
- Reach out when you’re available
1. Call Me When You Are Available
You don’t have to overcomplicate things when asking someone to call you. A simple synonym like “call me when you are available” works well in most formal emails.
After all, it shows that you’re willing to work around someone’s schedule. That way, you can ensure that they are only calling you when they have enough time set aside to do so.
We recommend using it when emailing employees. It’s very professional, but it also shows that you would like to hear from them about a project as soon as possible.
Here is an email example to show you how it works:
Call me when you are available this weekend. I would certainly like to talk you through the plans next week.
2. Please Contact Me as Soon as Possible
“Please contact me as soon as possible” is a direct alternative to “call me when you have time.” It works well when you need someone to get in touch as soon as they’re able.
Of course, everyone has different working schedules. Therefore, you may not know when it will be “possible” for someone to reach out.
Nevertheless, this phrase allows the recipient to decide when to contact you. Also, using “contact” instead of “call” gives them other options. They can call, text, or email you as soon as they have enough time.
Perhaps this email sample will also help you with it:
Please contact me as soon as possible. It’s important that we discuss these matters so we can take them to the meeting on Thursday.
3. Call Me When Convenient
You may also want to get right to the point when asking someone to call you. “Call me when convenient” is a great phrase to use here.
It shows you need someone to get in touch ASAP.
Using “convenient” shows that you will be patient regarding someone’s schedule. However, it also shows that the matter is urgent, and you would prefer it if someone could reach out immediately to get to the bottom of the situation.
You should refer to the following sample email:
Call me when convenient, please. There are a few things we still need to discuss relating to the event.
All the best,
4. Please Get Back to Me as Soon as You’re Able
You may also use “please get back to me as soon as you’re able” to encourage someone to call you quickly.
“As soon as you’re able” is a more friendly synonym for “as soon as possible.”
Generally, this phrase allows the recipient to decide how to contact you. Saying “get back to me” rather than “call me” shows that you’re willing for them to choose the method of contact.
Here’s a great example to show you how to use it:
Please get back to me as soon as you’re able. I’m still unsure whether we’re going to follow through with the project.
5. Call Me When It’s Not Too Much Trouble
Trying to sound polite while asking for someone to call you might seem tricky. However, it doesn’t have to be.
Try something like “call me when it’s not too much trouble.” It does the trick and allows you to remain polite.
This phrase typically works best when emailing your boss. It shows you would like them to call you at a later stage.
Saying “not too much trouble” also shows that you respect that your boss might be busy. So, it gives them a chance to decide when it is best to contact you rather than anything else.
Check out this email sample as well:
Dear Ms. Austen,
Call me when it’s not too much trouble. I have a few ideas that I’d love to run past you before we continue.
Thank you so much,
6. I Would Appreciate a Call When You Have the Time
“I would appreciate a call when you have the time” is a great phrase to include in most formal emails.
It shows that you want to call someone, but you appreciate that they need to find the time first.
This phrase works best when emailing busy clients. It shows that you’re willing to work around their schedule. It also shows that they can call you at any time, as they will most likely have a busier schedule than you.
Also, this email example will help you with it:
I would appreciate a call when you have the time. It would help to clear up a few of the issues I’m having.
7. Let Me Know When You Have Time for a Call
You can also use “let me know when you have time for a call” in most formal situations.
It shows you are keen to talk to someone, but you might not know whether they have the time to do so.
You may use it when emailing team members. It shows you want to work as a team to complete a project, but you might need to learn more about their schedule before calling them.
After all, it’s sensible to ask someone to call you if they’re busy rather than trying to call them. The last thing you want to do is interrupt them with a phone call if they’re too busy to talk.
If you are still unsure, check out the following example:
Let me know when you have time for a call this week. It’s important that we discuss these matters promptly.
All the best,
8. If You Find the Time, Please Contact Me
Sometimes, people are so busy that they can’t find any time to do anything else. You need to be respectful of that if it happens to you with a colleague.
Therefore, “if you find the time, please contact me” is a great phrase to include in a business email.
As we said, it’s best to use it when emailing coworkers. You may already know that your coworker is too busy to talk. However, if they manage to find any free time during their day, they should contact you (either by phone or email) to discuss something important.
You can also refer to this example:
If you find the time, please contact me regarding this situation. I still need to know where you stand on the matter.
9. Reach Out When You’re Available
A more friendly alternative to include in an email is “reach out when you’re available.”
It works well because it shows that you’re keen to hear from someone quickly.
“When you’re available” is also a great way to show respect toward the recipient. It lets them know that you understand their schedule is busy. So, you may use it when emailing coworkers with whom you’re working on a project.
They can decide when to call you, which puts less pressure on them and ensures they’ll be in a better mood when they inevitably reach out.
Perhaps this example will help you if you’re still unsure:
Reach out when you’re available, please. Otherwise, I’ll have to continue this project without your input.